REMOTE Administrative Professional

Administrative Assistant

We are currently seeking an Administrative Assistant to join a highly successful investment management firm in Boston, MA. This individual will provide high-level support to two senior leaders, managing complex calendars, coordinating meetings, handling executive communications, and assisting with a range of administrative responsibilities across departments. The ideal candidate brings 3+ years of administrative or operations support experience, exceptional organizational skills, and strong proficiency in Microsoft Office, particularly PowerPoint. Prior experience within financial services is highly preferred.
This is a 6+ month contract opportunity offering $30$34/hour, depending on experience, with strong potential to convert. The position follows a hybrid schedule, with 3 days on-site and 2 days remote.
Responsibilities:
Manage complex calendars and scheduling for two senior leaders, proactively resolving conflicts and balancing competing priorities.
Coordinate domestic and global meetings, including agenda development and AV/logistics setup.
Facilitate weekly planning sessions with senior leaders to optimize time management and priorities.
Prepare and format high-quality PowerPoint presentations for business unit and departmental leadership.
Process expense reports in accordance with company policies and guidelines.
Coordinate catering, room bookings, and logistics for onsite meetings and events.
Support onboarding for new hires and internal transfers, including equipment ordering and setup.
Prepare and distribute department-specific status reports as needed.
Partner cross-functionally to enhance meeting processes and communication workflows.
Provide additional administrative support on an as-needed basis.
Qualifications:

Bachelors degree with 35+ years of experience in an administrative or operations support role, or equivalent experience within an investment management environment.
Strong proficiency in Microsoft Office, with advanced PowerPoint skills.
Highly organized with excellent time management and prioritization abilities.
Strong written and verbal communication skills, with the ability to engage effectively across all levels of an organization.
Detail-oriented problem solver capable of managing multiple priorities in a fast-paced environment.
Able to work both independently and collaboratively within a team.
Prior experience in financial services is highly preferred.

For immediate consideration, interested and qualified candidates should send their resume to Lydia at View email address on click.appcast.io.