Part Time Administrative Position

TOPS is seeking a highly organized, proactive, and resourceful part time Administrative Assistant to provide advanced administrative and office management support to our Leadership Team, Naperville office, and employees. Work Hours: Monday through Friday 9am-2pm

As the Administrative Assistant, you will serve as a key point of contact for office operations and leadership support while helping ensure the smooth day-to-day functioning of our Naperville location.

Provide administrative support to the Leadership Team, including calendar management, meeting coordination, and correspondence.

Manage office operations, including filing, photocopying, shipping, shredding coordination, and local errands.

Coordinate maintenance and support for office equipment, conference room technology, and kitchen facilities.

Manage office supply inventory, process invoices and expense reports, and maintain an organized, safe, and professional work environment.

Serve as the primary liaison with building management for office access, ID badges, and facility-related matters.

Plan and coordinate meetings, company events, employee engagement activities, new hire lunches, and community involvement initiatives.

Act as the primary contact for the company travel system, assisting employees with travel arrangements including flights, hotels, and rental cars.

Organize and maintain files, records, and business documents.

Welcome and assist office visitors and guests.

Support special projects and perform additional duties as assigned.

High school diploma or equivalent.

• 5+ years of administrative, executive support, office management, or operational support experience.
• Advanced proficiency with Microsoft Office Suite and experience using collaboration and virtual meeting platforms such as Google Workspace, Zoom, and webinar tools.
• Strong customer service mindset with the ability to build positive working relationships across all levels of the organization.

Additional education, certifications, or administrative training.

Bilingual Spanish skills.

Pay Range: $25.00 - $35.00 per hour

This role offers the opportunity to make a meaningful impact by supporting our leaders, employees, and office operations while helping create an exceptional workplace experience.

If you are a highly organized professional who enjoys supporting people, managing multiple priorities, and being the go-to resource for office operations, we'd love to hear from you.