Administrative Professional --- IMMEDIATE NEED!!!

Administrative Assistant

PIMCO is a global leader in active fixed income with deep expertise across public and private markets. We invest our clients' capital across a range of fixed income and credit opportunities, leveraging our decades of experience navigating complex debt markets. Our flexible capital base and deep relationships with issuers have helped us become one of the world's largest providers of traditional and nontraditional solutions for companies that need financing and investors who seek strong risk-adjusted returns.

Since 1971, our people have shaped our organization through a high-performance inclusive culture, in which we celebrate diverse thinking. We believe each of us is here to help others succeed and this has led to PIMCO being recognized as an innovator, industry thought leader and trusted advisor to our clients.

We are currently seeking an Administrative Assistant to join our team in New York, NY. You will serve as a trusted partner to your immediate team and contribute to our team support model, providing comprehensive support to the entire organization and backup support as needed. You will also handle travel arrangements, process expense reports, and assist in planning client events, managing all logistical elements to create a seamless experience.

Provide comprehensive administrative support, acting as a proactive gatekeeper to maximize executives' time and contribute to efficient team operations.

Serve as the main point of contact for internal and external communications, prioritizing phone calls, emails, and mail.

Assist with general administrative duties, including phone coverage, copying, distributing mail, and supporting ad-hoc projects and group events.

Arrange and reserve conference rooms, catering, audio/video, and other essential services for meetings and conferences, coordinating logistics for both onsite and offsite events.

Book travel arrangements (primarily domestic) and manage complex itineraries, including flights, accommodations, ground transportation, and visas, while adhering to firm policies.

Update and maintain client information and activities in CRM/Perform, ensuring data integrity and compliance standards for client meals, gifts, and entertainment.

Build strong business relationships with executives and administrative staff, ensuring smooth communication between leaders and internal/external stakeholders.

Draft, proofread, and edit business documents, including memos, reports, presentations, and emails, ensuring accuracy and clarity.

Conduct research, gather data, and prepare reports and presentations to support decision-making processes.

Collaborate with the Admin team to ensure backup coverage and provide ad hoc support for other Account Managers as needed.

Manage the onboarding process for new employees and consultants, including coordinating seating, equipment, announcements, and access.

Optimize leaders' schedules by managing conflicting priorities and minimizing time conflicts while displaying discretion in handling highly confidential information and addressing unexpected situations.

Minimum of five years of administrative experience, with a proven track record of supporting multiple senior executives or management teams.

Intermediate to advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, and Outlook).

Demonstrated working knowledge of core policies and procedures, including Travel, Calendaring, Client Meetings, Expenses, and tools like Zoom, Box, Slack, Concur, Navan, Condeco, Catering, Visitors Portals, and Service Now.

Strong written and verbal communication skills, including superior telephone etiquette and effective email composition.

High ethical standards with the ability to handle confidential information professionally.

Exhibits accuracy and timeliness across all core functionssuch as travel, calendaring, meeting coordination, expenses, and phone coverageensuring the delivery of individual goals while supporting team priorities. PIMCO follows a total compensation approach when rewarding employees which includes a base salary and a discretionary bonus. The discretionary bonus is used to award performance and therefore is determined by company, business, team, and individual performance. Hourly Rate: $ 47.59

PIMCO recruits and hires qualified candidates without regard to race, national origin, ancestry, religion (including religious dress and grooming practices), sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender (including gender identity and expression), age, military or veteran status, disability (physical or mental), any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity and affirmative action, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other basis such as medical condition, or marital status under applicable laws.

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