Front Desk Receptionist (Temporary Part-Time)

FRONT DESK / ADMIN / RECRUITING ASSISTANT – LONG TERM PART TIME CONTRACT POSITION in KATY OFFICE WITH HOURS 2PM-6PM, Monday to Friday.

2pm to 6pm Monday - Friday at hourly rate of $20.00. Great opportunity in Katy office (not remote or flex as hours and days are set)

Must have recruiting experience, mid level Excel skills and strong Microsoft email/TEAMS skills to recruit and coordinating interviews via TEAMs.

SUMMARY

This role is has a variety of duties from maintaining a professional front desk environment, coordinating office activities, managing mail, invoices, correspondence, and supporting HR Manager with recruiting and other projects, as well as Front Desk coverage. Note that the phone duties are a small/de minimis as phone rarely rings. Candidate must be reliable (work the hours assigned), and possess strong organizational skills, as well as ability to resolve matters that arise. Attention to detail, and the ability to manage multiple priorities while delivering excellent customer service.

SPECIFIC RESPONSIBILITIES

Assist HR Manager with recruiting and coordinating interviews via TEAMs.

Coordinate TEAMs interviews, as needed

Answering, screening and directing incoming phone calls

Organize and schedule meetings and appointments

Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

Update Organization Chart using Vizio software (knowledge is required)

Compile reports for management team/meetings using PPT and Excel (knowledge is required)

Data Entry

Maintain reception area, kitchen, employee breakroom and office supply rooms

Receive, sort and deliver mail

Prepare and monitor invoices;

Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating equipment and techniques

Contributes to team goals by accomplishing related duties as needed

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