Head of Programme Management

General Notes Established in 2023 as UT Austin’s newest college, the School of Civic Leadership is a community of scholars and students dedicated to studying the foundational ideas and institutions of a free society, with the goal of advancing human flourishing. Hiring Department School of Civic Leadership

Earliest Start Date Immediately

Job Details General Notes Established in 2023 as UT Austin’s newest college, the School of Civic Leadership is a community of scholars and students dedicated to studying the foundational ideas and institutions of a free society, with the goal of advancing human flourishing. Competitive health benefits (Employee premiums covered at 100%; Vision, dental, life, and disability insurance options

Paid vacation, sick leave, and holidays

Teachers Retirement System of Texas (a defined benefit retirement plan)

Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)

Flexible spending account options for medical and childcare expenses

Training and conference opportunities

Free rides on all UT Shuttle and Capital Metro buses with staff ID card

Purpose The Program Coordinator supports the administration and day-to-day operations of the Ackerman Program, working closely with the Director of the Ackerman Program to coordinate programs, events, speakers, and other initiatives. The position serves as a key liaison with internal and external partners and manages the administrative and business processes necessary to support the successful execution of the Program’s activities.

Coordinate the execution of Ackerman Program events, lectures, conferences, and other public programming.

Coordinate day-to-day program operations, maintain project timelines, and track deliverables to ensure activities remain on schedule.

Serve as a liaison between the Ackerman Program and cross-campus partners. Coordinate meetings, prepare materials, maintain program records, and provide administrative support for program initiatives.

Coordinate purchasing, contracts, travel, reimbursements, payments, and other business processes associated with program activities, maintaining appropriate documentation and working with SCL business staff to ensure timely processing.

Serve as a primary point of contact for speakers and guests, coordinating invitations, schedules, travel, accommodations, communications, and other event logistics.

Partner with SCL Events, Communications, Finance, and other teams to coordinate event needs, materials, and promotion and ensure successful program delivery. Required Qualifications Bachelor’s degree and at least three years of experience in program coordination, administration, business operations, or a related area.

Demonstrated ability to coordinate multiple projects, priorities, and deadlines in a fast-paced environment.

Experience planning and coordinating events, meetings, or programs involving multiple stakeholders.

Strong organizational skills and attention to detail, with the ability to independently manage administrative processes and follow projects through completion.

Required Materials Resume/CV

Important for applicants who are NOT current university employees or contingent workers You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) Retirement Plan Eligibility The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. E-Verify Poster (English and Spanish) [PDF]

Right to Work Poster (English) [PDF]

Right to Work Poster (Spanish) [PDF]

Compliance Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report.