Now Hiring Ea

Founded in 1936, the National Wildlife Federation has grown into America's largest and most trusted grassroots conservation organization with 52 state and territorial affiliates and more than 7.5 million members and supporters, including hunters, anglers, gardeners, birders, hikers, campers, paddlers, and nature lovers of all ages and stripes. The mission of the National Wildlife Federation is to unite all Americans to ensure wildlife thrive in our rapidly changing world. We advance this mission through programming focused on conserving wildlife, restoring habitat and waterways, expanding outdoor opportunities, connecting children with nature, and addressing the causes and consequences of climate change.

To advance our mission, we are seeking an Executive Assistant who accomplishes a broad range of administrative functions. In this role, you will serve as a member of the Development Division’s leadership team and directly support both the Chief Development Officer (CDO) and the Senior Vice President for Development. The Executive Assistant's role is comprised of these major areas of responsibility and focus:

Administrative Support for the CDO and the SVP

Orchestrates a variety of administrative tasks in support of the executives, performing routine administrative functions and undertaking complex special projects as directed, requiring thorough knowledge of the Federation’s ambitious conservation agenda as well as its policies, procedures and operations.

Facilitates the equitable and efficient utilization of the executives’ time and energy through the development and coordination of active calendars of appointments, meetings, and engagements, with responsibility for planning and coordinating travel and logistics and assisting in the development of materials and other collaterals that support the same.

Serves as a liaison between the executives and other staff and volunteer leaders, promoting communication and information sharing while safeguarding confidentiality and exercising discretion in maintaining an effective orientation around top priorities and key deliverables. Monitors incoming mail, email, and phone calls, routing inquiries to the appropriate persons or departments for further action. Assists the executives in further building relationships with a select portfolio of principal donors and partners.

The CDO reviews all revenue-generating, fundraising and supporter engagement collaterals, including proposals and reports, and all documents for signature by the CEO and President.

Assists the executives in drafting correspondence, documents and reports; processes travel and expense vouchers; processes registrations; Operations and Administrative Support for the Development Division

Appropriately cross trains and builds an understanding of the Development Division’s operations in order to serve as a resource and assist with various deliverables.

develops, assembles and distributes meeting materials; and drafts meeting minutes.

Helps orchestrate departmentwide meetings, as well as team building and professional development activities, and often leads on logistics and onsite event support.

Collaborates with Development leadership to produce and maintain standardized reports that inform efforts to monitor and evaluate strategy implementation, revenue generation, and resource management.

Coordinates administrative and logistical functions for NWF Board and ad-hoc committees that are staffed by the executives; develops, assembles and distributes meeting materials; and drafts meeting minutes and summaries of outcomes and other actions.

Fields inquiries from Board Members and other VIPs in a professional and timely manner, informing the executives and appropriate staff of the inquiries and actions taken.

As needed, supports Federation staff and volunteer leaders in the development and implementation of strategies to cultivate, engage, solicit and steward a range of donors and prospective funders.

Often attends major events and Board Meetings, offering administrative and logistics support as needed, particularly for those events for which Philanthropy is responsible

Protects confidentiality and safeguards sensitive personal information. 5+ years of work experience as an executive assistant or administrative professional preferred. Professionalism, with superior interpersonal abilities, communications and political savvy, and strong writing and time management skills.

Proficiency in Microsoft Office Suite and familiarity with CRM and other fundraising software, various databases and management reporting tools.

Being motivated by values of equity and responsibility to those most marginalized;

Being committed to deepening an environmental justice approach in policy priorities, program development and partner engagement;

Being dedicated to advancing NWF’s internal equity transformation and compelling partners and allies to incorporate equity into their work; Applicants are invited to learn more about National Wildlife Federation's required equity competencies at

TRAVEL REQUIREMENTS

Occasional overnight domestic-US travel, approximately 10-15 nights per year on average.

Remote, with a preference for proximity to the Washington, DC region for occasional meetings or functions at NWF’s Reston, VA or Washington, DC offices. The National Wildlife Federation is committed to a flexible and empowered work environment with an authentic community of care for all staff. In this position, the employee may work in the office, in a hybrid manner, or fully remote, to be decided jointly with their supervisor in the final stages of the interview process. The position requires mobility, including moving materials weighing up to several pounds (such as a laptop computer or tablet).

Persons with disabilities may be able to perform the essential duties of this position with reasonable accommodation. Unless they begin with the word “may,” the Essential Duties and Responsibilities described above are “essential functions” of the job, as defined by the Americans with Disabilities Act.

We value work-life balance and a family-friendly atmosphere with flexible scheduling. We want you to be able to integrate work and personal life with attention to your self-care, so that your work schedule is not depleting. We offer these supports to help manage your mental, emotional, and physical health:

Vacation that starts off at three weeks accrual based on a full-time schedule, unlimited wellbeing (this time can be used for physical, spiritual, emotional, cultural, religious or financial wellbeing for yourself, a partner, or family member - including pets), and 11 holidays

We close down for a paid winter break between December 25 to January 1 to recognize end of-year stress, and time for reflection, rejuvenation, and spending time with family.

Up to 16 weeks of fully paid Family and Medical Leave

Low-cost health, dental, and vision insurance options - all outpatient mental health is covered at in-network rates

In addition to your salary, we offer the following supports to your personal finances:

Retirement plan with immediate match and vesting

Annual year end retirement contribution

Tuition Reimbursement

APPLICATION

Applications will be reviewed on a rolling basis. We strive to increase diversity, equity, inclusion and justice (DEIJ) in all elements of our work and with our partners to support the interdependent needs of wildlife and people in a rapidly changing world. We recruit, employ, train compensate, and promote regardless of race, religion, creed, national origin, ancestry, sex (including pregnancy), sexual orientation, gender identity (including gender nonconformity and status as a transgender individual), age, physical or mental disability, citizenship, genetic information, past, current, or prospective service in the uniformed services, or any other characteristic protected under applicable federal, state, or local law. Applicants are invited to learn more about National Wildlife Federation’s commitment to diversity, equity, and inclusion at

Your experience, which may include paid and unpaid experience, including volunteer work, helps build the competencies and knowledge that translates to our openings. Diversity of experience and skills combined with passion is a key to innovation and a culture of excellence. Please let us know if you require accommodations during the application or interview process by reaching us at View email address on click.appcast.io.