FULL-TIME ADMINISTRATIVE PROFESSIONAL

Department Specific Responsibilities

Provides broad administrative support within the Dean's Office of the College of Arts and Sciences (CAS), exercising a high degree of confidentiality, tact, diplomacy, and professional judgment in support of college operations and leadership.

Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.; compiles data for expense and statistical reports; utilizes event management software to create and manage events and guest lists; and helps to manage information related to annual scholarships within CAS.

Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately.

Schedules and confirms appointments, meetings, and travel arrangements; tracks expenses.

Participates in the development and implementation of administrative standards, policies, and practices for the organization.

Assists with college events, programs, and other activities supporting the mission and operations of the CAS.

May perform other duties related to maintaining an internal website and/or working with social media.

General Responsibilities

Provides administrative support to a department or group of professionals, exercising confidentiality, tact and diplomacy.

Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.; compiles data for expense and statistical reports.

Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately.

Schedules and confirms appointments, meetings, and travel arrangements; tracks expenses.

Participates in the development and implementation of administrative standards, policies and practices for the organization.

May perform other duties related to maintaining an internal website and/or working with social media.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

High school diploma or equivalent (such as HSED or GED.)

WORK EXPERIENCE

Required

2 years of relevant experience.

Skills
Required

Excellent organizational skills.

Demonstrates ability to maintain confidential information.

Strong verbal communication and listening skills.

Demonstrates excellent judgment and decision making skills.

Ability to simultaneously handle multiple priorities.

Maintains composure under pressure.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

For full-time staff employees, Indiana University offers a wide array of benefits including:

Comprehensive medical and dental insurance

Health savings account with generous IU contributions

Healthcare and dependent care flexible spending accounts

Basic group life insurance paid by IU

Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance

Base retirement plan with generous IU contributions, subject to vesting

Voluntary supplemental retirement plan options

Tuition subsidy for employees and family members taking IU courses

10 paid holidays plus a paid winter break each year

Generous paid time off plans

Paid leave for new parents and IU-sponsored volunteer events

Employee assistance program (EAP)

Career Level: Intermediate

FLSA: Nonexempt

Job Function: General Administration

Job Family: Administrative Support

Request Support
Telephone: View phone number on click.appcast.io

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at View email address on click.appcast.io or by visiting IUPD.

#J-18808-Ljbffr Indiana University