Temp EA

Executive Assistant Position

Loadstar, The Greater Baton Rouge Business Report's 2026 Company of the Year, is creating a new Executive Assistant position to support two of Loadstar's principal leaders. Loadstar services the refining, chemical, and marine transportation industries. As Louisiana's first Certified Evergreen® company, we are committed to private ownership and long-term growth. The company has twice been recognized as a Best Place to Work, and received multiple awards for safety, performance, and customer service.

High emotional intelligence, attention to detail, excellent written and verbal skills, a refreshing sense of humor, and a bright, positive outlook are essential.

Executive Assistant to the VP of Marine Operations / Business Development and the VP of In-Plant Operations. Requires administrative, planning, organizational, interpersonal, and communication skills. Responsibilities include calendar management, travel coordination, expense reporting, preparation of executive summaries and reports, and support for customer presentations and proposals.

This role also coordinates select personal scheduling to keep business and personal calendars aligned. The Executive Assistant is expected to exercise independent judgment and maintain strict confidentiality, as this position regularly handles sensitive business, personnel, financial, and customer information.

Bachelor's degree preferred; Experience as an Executive Assistant or senior administrative professional supporting senior leadership, preferably in an operations, industrial, or logistics environment is preferred.

Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) required; experience with expense/travel platforms (e.g., Strong written and verbal communication skills, with demonstrated ability to prepare polished executive summaries, reports, and customer-facing materials.

High level of discretion, professionalism, and sound judgment in handling confidential business and personal information.

Comfortable interfacing with customers, executives, and executives' family members with professionalism and tact.

Manage complex, frequently changing calendars for both VPs, coordinating internal meetings, customer visits, and site travel.

Arrange and manage all travel logistics (flights, lodging, ground transportation) for both executives.

Coordinate personal scheduling and calendar alignment with each VP's spouse, ensuring business and personal commitments are properly reflected and communicated.

Prepare executive summaries, briefing documents, and reports for leadership and customer meetings.

Support the preparation of customer presentations, proposals, and other business development materials.

Draft, proofread, and manage business correspondence and communications on behalf of both executives.

Serve as a liaison between the two VPs, their teams, other departments, and external customers.

Exercise discretion in handling confidential HR, financial, customer, and operational information.

Coordinate logistics for internal meetings and events, including leadership meetings, customer visits, and offsites.

Speak fluent English, and write, read, hear, and see well enough to perform essential job functions.

Stand, walk, sit, and reach with arms and hands throughout the workday.

Office setting at Loadstar's Baton Rouge corporate office; minimal routine travel.

Because Loadstar's marine and in-plant operations run 24/7, occasional availability by phone outside standard business hours may be required.

Daily/majority of the day: sitting, computer work, screen time, keyboarding, and other repetitive movements.

Daily/consistent: exercising professional judgment in alignment with Company values and policies; communicating effectively verbally and in writing; completing medium to large projects with minimal assistance and supervision.

Frequently: learning new software applications and recalling important processes.

Medical, dental, and vision insurance

• Paid vacation, sick pay, and holidays
• Short and long-term disability insurance
• Life insurance
• Training and development programs

Qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. Loadstar is a veteran-friendly company.