Administrative Professional / Bookkeeping

Valley Equine Reproduction is seeking a dependable, detail-oriented Administrative Assistant to support daily office operations across multiple departments. This role is essential to maintaining accurate records, coordinating communication, and ensuring the smooth flow of information throughout the facility.Candidates should have a working knowledge of the equine breeding industry. Prior experience working a breeding season or in a mare management, veterinary, or reproductive setting is strongly preferred.This is an office-based position requiring strong organizational skills, professionalism, and the ability to manage multiple priorities. Responsibilities increase during the breeding season (February-July), when operational volume is at its highest.
Provide administrative support to office staff and management across departments
Serve as a communication liaison between mare owners, veterinarians and in-office staff
Answer and direct inbound phone calls, emails, and client inquiries in a professional manner and with industry awareness
Maintain accurate records, files, and digital documentation systems
Perform data entry and ensure accuracy across internal databases and financial records
Prepare, scan, file, and organize documents and reports
Assist with client communications, appointment coordination, and follow-ups
Support preparation of breeding reports and general recordkeeping as needed
Coordinate mail, shipments, and office correspondence
Assist with payment processing and basic financial record tracking
Help maintain office organization and ensure administrative workflows run efficiently
Working knowledge of the equine breeding industry and mare management practices
Prior breeding-season experience or exposure to reproductive operations preferred
Strong communication skills and confidence speaking with mare owners and veterinarians
Proficient in Microsoft Excel, with the ability to manage and review data accurately
Comfortable working in administrative software and database systems
Strong written and verbal communication skills
Ability to manage time-sensitive tasks in a high-volume environment
Experience with Wise Option 6 or similar management software preferred
Accounting or bookkeeping background considered an advantage
Ability to manage time-sensitive tasks in a high-volume environment
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

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