HR Generalist/Employee Relations/Payroll

Job Description: HR Generalist (Union Environment)

The HR Generalist will manage various human resources tasks to support our unionized workforce. This role involves overseeing recruitment, employee relations, payroll, and compliance with union agreements. The HR Generalist will also handle employment-related inquiries, maintain compliance with employment laws, and contribute to a high-performance culture within the organization. This position report to the Director of Human Resources

Recruitment & Onboarding

Manage the full recruitment cycle, including posting positions, tracking applicants, and processing background checks.

Conduct new hire orientations and manage onboarding processes, including distributing uniforms and setting up ADP Kiosk registration.

Maintain new hire files and update employee records in OneDrive and the 32BJ portal.

Send offer letters and onboarding documents through Jazz and ADP.

Union Relations

Compile and send monthly reports on open positions, transfers, and terminations to the union steward.

Resolve union grievances and conducting in-person investigations when necessary.

Maintain compliance with union agreements and update union portals with new hires, address changes, and leave statuses.

Manage with union representatives regarding job postings, grievances, and other union-related matters.

Payroll & Benefits Administration

Ensure accurate calculation and processing of union dues and payroll adjustments.

Resolve employees with payroll discrepancies and coordinate referral bonuses.

Employee Relations

Address employee concerns, conduct HR investigations, and disciplinary actions as needed.

Maintain compliance with federal, state, and local employment laws and regulations.

Review policies and practices to ensure ongoing compliance.

Generate and review union dues invoices, ensuring accuracy before approval.

Manage employment terminations in union ESS, Shark Cards, and the Parking Permit System.

Special Projects

Collaborate on operational reporting and overtime distribution processes.

Manage health plan renewals and communicate changes to employees.

Set up meetings with brokers and employees to inform them about changes in the new policy in collaboration with the HR Leadership team.

Proficient with Microsoft Office Suite or related software.

Proficiency with or the ability to quickly learn the organization’s HRIS and talent management systems.

Bachelor’s degree in human resources, Business Administration, or related field Preferred

3-5 years of HR experience, preferably in a unionized environment.

SHRM-CP or SHRM-SCP certification preferred, or willingness to obtain certification within 18 months of hire.

Bilingual in English and Spanish preferred.

Prolonged periods of sitting at a desk and working on a computer.

Must be able to access and navigate each department at the organization’s facilities.

This role may require occasional travel to different work sites.

Must be available to handle urgent HR matters outside of regular business hours as needed.

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