HR Admin/Payroll Administrator Support

About Ross Our values start with our people, join a team that values you! Bring your talents to Ross, our leading off‑price retail chain with over 2,200 stores, and a strong track record of success and growth. Our focus has always been bringing our customers a constant stream of high-quality brands and on‑trend merchandise at extraordinary savings. All while providing a fun and exciting treasure hunt experience.

As part of our team, you will experience: Success – Our winning team pursues excellence while learning and evolving. Career growth – We develop industry‑leading talent because Ross grows when our people grow. Teamwork – We work together to solve the hard problems and find the right solution. Our commitment to Diversity, Equality & Inclusion, and our community – We celebrate the backgrounds, identities, and ideas of those who work and shop with us because our differences make us stronger. We strive to be a positive force in our community.

General Purpose Responsible for all aspects of DC payroll (paperwork to pay‑sheet processing), Kronos time‑clock maintenance, development and statistical reporting from the Kronos time‑clock and the PeopleSoft system. Responsible for regular auditing and reporting.

Essential Functions Utilizes thorough knowledge of payroll as it relates to the distribution centers to manage all aspects of payroll, including new hires, maintenance of associates payroll records, separations, and payroll processing. Responsible for Sarbanes/Oxley compliance regulations required of the payroll process.

Provide payroll training to the DC Payroll Assistant to ensure a back‑up is available.

Ensure annual/bi‑annual Focal Review increases are entered accurately into Kronos.

Ensures the Blue Chip data is provided to agency and Corporate Payroll as required.

Provide daily, weekly and monthly reports timely to all parties required.

Daily reports: Exception reports to clear missed punches in Kronos, missing hours to finance by 9:00 am daily.

Weekly/Monthly reports: Ensure the accuracy of associate data through frequent cross‑referencing between the systems listed above.

Updates Kronos department listing – Excel spreadsheet and ensures that updates are made accordingly in Kronos and PeopleSoft.

Assists DC production staff with their questions regarding payroll, attendance tracking and personnel policy as it relates to the two.

Responsible for Kronos timekeeping system maintenance, functioning as the subject‑matter expert on all time‑clock matters. Update missed punches, PTO time off, transfers, change of status, W‑4 updates, new hires, direct deposits, etc. Interface Kronos bi‑weekly payroll information to PeopleSoft for payroll processing.

Conduct audits to validate accuracy of work prior to payroll closure.

Process terminations and request off‑cycle requests for all non‑exempt staff.

Maintain Kronos dept. listing.

Compile and submit Exempt Blue Chip and Supervisor Saturday Worked bonus files.

Provide accurate and friendly customer service by answering associates' payroll questions at the payroll window.

Execute the operational aspects of Time & Attendance including processing absence reporting, NCNS, LOA, audits, etc.

Research and analyze stored data to resolve associate and operational management inquiries related to LOA, absence reporting, occurrence count, etc.

Enforce DC's attendance policy through preparation and tracking of attendance correctives including separations due to attendance.

Process absence reporting to maintain compliancy with business procedures as related to COVID laws and regulations.

Competencies Communicates Effectively

Ensures Accountability & Execution

Collaboration

Business Acumen

Leading by Example

Plans, Aligns & Prioritizes

Qualifications and Special Skills Required 1–3 years payroll and/or time‑keeping experience

Degree preferred

Must be able to adapt to multiple demands, shifting priorities and possess a sense of urgency.

Knowledge of Microsoft Excel and Word

10 key by touch

Physical Requirements / ADA Job requires ability to work in an office environment, primarily on a computer. Requires sitting, standing, walking, hearing, talking on the telephone, attending in‑person meetings, typing, and working with paper/files, etc. Consistent timeliness and regular attendance. Vision requirements: Ability to see information in print and/or electronically. This role requires full‑time in‑office presence, including to engage in in‑person team interaction, meetings and collaboration, client support, mentoring, coaching, and/or feedback.

Supervisory Responsibilities None

Disclaimer This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all‑inclusive listing of duties and responsibilities. Contents are subject to change at management's discretion.

Equal Employment Opportunity Statement Ross is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. We believe that it is an essential part of the Company's overall commitment to attract, hire and develop a strong, talented and diverse workforce. Ross is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.

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