Recruiter (hourly recruitment)

Onboarding Specialist
Join MedSpeed and help deliver health! We’re a healthcare logistics company partnering with organizations nationwide to transport vital medical supplies and specimens. Our people are at the heart of what we do and how we support our customers. Our Onboarding Specialist plays a key role in managing a smooth and efficient onboarding experience for new MedSpeeders, specifically our Logistic Services Representatives, but also manages other hourly role onboarding as needed. This position manages and owns pre-hire and early onboarding activities, including sending offer letters and background check registration links; monitors background check results, enters new MedSpeeder information into applicable HR Systems, and ensures all compliance and HR system setup steps are completed promptly. Ensures timely communication with the recruiter and hiring managers to keep all parties informed of the candidate's status. Additionally, this role will support recruiting as needed, requiring independent judgment to evaluate candidates and make hiring recommendations.

Own the end-to-end candidate and new hire experience from offer acceptance through Day 1 onboarding for a high-volume hourly workforce.

Serve as a primary escalation point for onboarding-related questions or issues, exercising sound judgment to resolve challenges and ensure a positive candidate experience.

Educates, trains, and directs new managers on the new hire onboarding policy.

Oversee the initiation, tracking, and completion of timely background checks and drug screening in partnership with external vendors.

Ensure onboarding activities comply with company policies, regulatory requirements, and internal audit standards.

Partner closely with Recruiters, Hiring Managers, and HR stakeholders to provide clear, timely updates on candidate status and onboarding readiness.

Anticipate and elevate risks related to start dates, documentation gaps, or compliance issues, offering recommended solutions.

Support alignment across Talent Acquisition, Operations, Payroll, and HR Systems to ensure seamless onboarding execution.

Oversee the accuracy and completeness of new hire system records, resolving discrepancies that could impact payroll, compliance, or Day 1 readiness.

Maintain data integrity across systems, proactively identifying and correcting discrepancies.

Analyze onboarding records and dashboards to identify trends, exceptions, and risks requiring intervention or process improvement.

Participate in team initiatives, training, and cross-functional projects aligned to broader HR and Talent priorities.

Bachelor’s degree in Human Resources, Business Administration, or a related field.

1-2 years of experience supporting Human Resources, recruiting, onboarding, or related administrative functions (internship experience considered).

Ability to manage confidential information with professionalism and discretion.

Proficient in Microsoft Office Suite (Outlook, Word, Excel) with strong overall computer skills.

Experience with Applicant Tracking Systems (ATS) and/or HRIS platforms preferred (e.g., This includes medical, dental, and vision coverage; flexible spending accounts; and a 401(k) to help you plan for the future.

A discretionary bonus is also available, tied to individual and company performance.

MedSpeed only contacts candidates through official channels and never requests personal information outside of our secure application process. As part of our hiring process, final candidates will be subject to a background check, in compliance with applicable laws.