Part-Time Head of Finance

At IPHI, we collaborate to advance health justice through equitable policy, systems, and institutional change. We lead and foster multi-sector partnerships and transformative initiatives that address health disparities, particularly for those communities that are historically marginalized. With a deep commitment to equity, we envision a future where all communities have a fair and just opportunity to be healthy and thrive.
IPHI supports this mission through a variety of strategies, including the facilitation and convening of cross-sector coalitions, training and technical assistance, policy advocacy, community engagement, and information sharing. Our work strengthens public health systems, influences equitable policies, and builds capacity for sustainable change at the community, institutional, and systems levels.
We are looking for individuals who are passionate about health equity, systems transformation, and collaborative approaches to public health. If you're driven by a commitment to justice, community-led change, and strategic action, we invite you to explore opportunities to join our team.
The Finance Manager supports IPHI's financial operations, project budget management, and grant fiscal administration across the organization. This role works closely with project managers, leadership, contract staff, and the outsourced accounting team to support budgeting, financial reporting, invoicing, compliance, and day-to-day financial coordination.
The Finance Manager serves as a key liaison between program staff and finance operations, helping ensure financial processes, reporting, and grant administration activities are timely, accurate, and aligned with organizational policies and funder requirements. This position also supports the development of financial tools, reporting systems, and operational processes that strengthen communication, consistency, and collaboration across teams.
This position is full-time, exempt, and reports to the Chief Finance Officer. Complete applications must include a resume, cover letter, writing samples that highlight the breadth of your writing - ideally one that showcases a storytelling or narrative voice and one that reflects a more academic or technical style, and completion of an online questionnaire. Only complete applications will be reviewed. Applications will be considered on a rolling basis until the position is filled. Financial Reporting and Analysis

Support the development and maintenance of project-level financial trackers, reports, and dashboards
Assist with budget-to-actual analysis and ongoing financial monitoring
Support organizational budgeting and multi-year project planning efforts
Assist with budgets for new proposals, renewals, and revised project scopes
Monitor grant financial reporting requirements and deadlines
Support management of staff FTE allocations across projects and departments
Create and maintain projects, grants, and funder codes within financial systems
Coordinate new project setup between contracts, program, and accounting teams
Maintain organizational funding and project tracking matrices
Maintain personnel data in Martus system
Support funder requests for financial information and budget documentation
Participate in monthly project finance meetings with project managers and finance staff
Accounts Receivable and Billing Coordination
Create and maintain customer records and funder contact information in financial systems
Track billing requirements and supporting documentation for grants and contracts
Coordinate billing documentation with program and accounting teams
Monitor outstanding receivables and support collection follow-up activities
Accounts Payable and Expense Management
Create and maintain vendor records within BILL and accounting systems
Coordinate invoice collection, coding, approvals, and payment processing
Work with staff and vendors to resolve accounts payable issues
Prepare and review weekly accounts payable reports and assist with issue resolution
Support corporate credit card administration
Cash Flow and Financial Operations
Assist with the preparation of weekly cash flow projection reports
Monitor expected cash receipts and reimbursement timing
Coordinate with project managers regarding anticipated funding and spending activity
Prepare cash advance requests for leadership review
Policy, Compliance, and Audit Support
Support annual review and maintenance of financial and procurement policies
Maintain finance policy and procedure documentation
Support organization-wide fiscal policy training efforts
Coordinate audit preparation activities
Support a culture of accountability, customer service, and continuous improvement
Financial Systems Management and Process Improvement
Maintain finance-related SharePoint systems and documentation
Identify opportunities to improve financial processes, reporting tools, and operational efficiencies
Support the CFO with financial systems, internal controls, reporting, and special projects
Support administration of Sage Intacct and related financial systems
Maintain budget planning tools, templates, and supporting documentation
Coordinate troubleshooting of BILL and financial systems issues with the accounting team
Build collaborative working relationships across centers, contracts, leadership, and finance teams
Participate in cross-functional discussions to support organizational and project goals
Bachelor's degree in Accounting, Finance, Business Administration, or related field required
Minimum of two years of experience in nonprofit financial operations, grant management, budgeting, or related work required
Experience working with grant-funded organizations and government funding preferred
Strong Proficiency in Microsoft Excel required
Strong understanding of financial reporting, budgeting, and grant compliance processes
The position is full-time, exempt, 37.5 FTE hours per week
Must be able to sit at and operate a computer and other office equipment for a significant portion of the workday
Must be able to move about the office to access files and supplies
This position may entail occasional work in the evenings or on weekends and requires occasional travel for one or more nights from time to time
Benefits : IPHI offers competitive benefits, including multiple health plan options, dental, vision, employer-paid disability and life insurance, flexible spending accounts, and a 401(k) with employer matching. Employees also receive PTO, paid parental leave, and an Employee Assistance Program, 15 paid holidays, including a week off in December.
IPHI operates a hybrid office work model where team members work in the office two days per week (Tuesday, Wednesday, or Thursday), and individuals may work in the office or remotely the other three days per week. There is travel for meetings and site visits within Chicago, the suburbs, and Illinois. Occasional overnight travel within Illinois or nationally for conferences and training may be required.
Starting Date : Immediate
Full-Time/Part-Time
Full-Time
Main Office
This may include demonstrated leadership successes, progressive career growth and leadership roles, content expertise, thought leadership, and relevant experiential learning. Your perspective and insight are vital to advancing our mission of health justice.

IPHI is committed to fostering, cultivating, and preserving a diverse, equitable, and inclusive culture in the workplace. We believe that diversity, equity, and inclusion are core to IPHI's mission and the well-being of our staff and the communities we serve. Our workplace is one where team members feel valued and respected regardless of actual or perceived gender identity or expression, race (including traits associated with race such as hair type, texture, or style), color, ethnicity, national origin, ancestry, age, family or marital status, family responsibilities, pregnancy (including childbirth or related medical conditions), reproductive health decisions, religion, socio-economic status, sex, sexual orientation, education, disability (including association with someone who has a disability), genetic information, citizenship status, work authorization status, order of protection status, military or veteran status (including unfavorable discharge from military service), or any other characteristic protected by local, state, or federal law.
This position is currently accepting applications.