Secretary/Reception/Administrative

Administrative Secretary
The Administrative Secretary position in the Florida Breast & Cervical Cancer Screening Program (FBCC) provides program support, is responsible for preparing and submitting billing data and medical claims to the program's third-party payor, and acts as the front desk receptionist.
Billing/Claims Duties:

Generate Accounts Payable Billing report in HMS for services provided by PinCHD examiners and provide to the Program Manager by the 5th of each month
Accurately review, scan, and prepare Health Insurance Claim Form (HCFA), verify current CPT codes and enter data into the Volusia County Database System.
Maintain information for the program's databases and various client tracking systems including HMS and Volusia County Database System.
Review claims from all service providers to ensure accuracy.
Produce the Client Services Report in HMS at least once a month for outside providers including the mobile bus partners and provide a copy of the report to the Program Manager.
Process travel authorizations per department policy. Process travel reimbursements per department policy.
Make purchases for official state business using the My Florida Market Place system as per the DOH rules and regulations governing purchasing policies and the established guidelines for use. Maintain appropriate inventory of supplies and materials.
Submit invoices to Accounts Payable for purchases received Ensure required documentation for all purchases is received and maintained.
Act as the receptionist, answer phones, takes messages, keep telephone log, greets and routes visitors and ensures appropriate professional communications.
Knowledge, skills and abilities, including utilization of equipment, required for the position:

Knowledge of FDOH Health Management System (HMS) or other electronic medical records system
Knowledge of processing medical bills or claims
Knowledge of principles and processes for providing excellent customer and personal services, knowledge of accounting practices and procedures
Knowledge of general office procedure and practices
Knowledge of operating computers and associated software including Outlook, Word, Excel, skill in processing medical claims and billing
Ability to work independently with minimal supervision
Ability to understand and apply applicable rules, regulations, policies and procedures
Ability to review data for accuracy and completeness
Ability to communicate effectively both verbally and in writing
Ability to provide excellent customer service
Ability to use multiple computer programs and software such as Microsoft Office to retrieve and/or input data, ability to handle telephone calls in a courteous and effective manner
Minimum High school diploma or equivalent
Preferred at least 1 year experience using the FDOH Health Management System (HMS) and/or at least 1 year experience working in medical billing and/or at least 1 year experience using the My Florida Market Place (MFMP) system, at least 1 year experience using the Statewide Travel Management System (STMS) and/or ability to communicate in Spanish