REMOTE Administrative Professional

Part time

This part-time position provides support for the general administrative operations of a diverse team in the Center for Environmental Management of Military Lands (CEMML) that supports a large-scale Air Force survey, infrastructures, development, and deployment program. Responsibilities include scheduling, producing reports and correspondence, assisting in fiscal activities and rendering consistent office support. Also assists with organizing meetings, travel and events.

CEMML is a research, education, and service unit within the Warner College of Natural Resources at CSU. We provide technical support, conduct applied research, and offer career development and learning opportunities to support resource stewardship. We collaborate with our sponsors and other CSU departments to resolve complex environmental issues, leaving a legacy of science-based decisions that sustain our resources for future generations. The Administrative Assistant functions as part of an interdisciplinary team and must communicate and coordinate with multiple on-site and remote CEMML employees, as well as Air Force personnel.

Adaptive management of administrative systems and processes.

Tracking and managing purchasing (will be responsible for a business purchasing card), travel authorizations, and reimbursements.

Tracking and managing CEMML vehicles and equipment.

This includes annual software licenses updates and helping new employees with basic computer setup.

Assist with preparation of meeting agendas, meeting minutes, decision logs, and administrative record-keeping.

Create new administrative processes to optimize day-to-day operations and improve team efficiency, draft associated Standard Operating Procedures (SOPs), and generate training materials/resources.

Assisting principal investigator and project manager with maintaining asset management databases and applications.

Supervision:

~ This position is part-time (at least 27 hours/week).

High School Diploma.

Experience managing and coordinating schedules for dynamic team operations.

Demonstrated execution and support of a wide range of administrative operations.

Proficient with MS Office tools, including Word, Excel, Powerpoint, Outlook, Teams, and Sharepoint.

Experience with project management tools, such as MS Project, Planner, Asana, or Smartsheet.

Experience establishing new administrative initiatives and procedures.

Experience keeping detailed records and notes for leadership and as part of official administrative record.

Experience with database management.

Required Application Documents

To apply, please upload the following applicant documents. Ensure your materials fully address the required and preferred job qualifications of the position. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

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Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Inspired by its land-grant heritage, Colorado State University is committed to excellence and engagement, setting the standard for public research universities in teaching, research, service and extension for the benefit of the citizens of Colorado, the United States, and the world.

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