Administrative Secretary-Administration

Administrative Secretary Positions

One of the available roles is Administrative Secretary for Youth, and one of the available roles is Administrative Secretary for Adult Education. The Administrative Secretary Department/School provides a wide variety of complex and confidential administrative and secretarial support to assigned administrator, provides effective communication with parents, students and administration, provides oversight to department functions and procedures, oversees site programs and activities, and ensures efficient implementation of assigned functions.

All positions require selected candidates to be fingerprinted and successfully pass a criminal background check. High school diploma or equivalent

• Two years' experience working as a secretary or administrative assistant
• Basic experience and proficiency using Microsoft Office Suite (Word, Excel, Powerpoint, Access, etc.) and experience using data-based software
• Speak, read, write, present professionally, analyze, understand, and interpret written and verbal communications in English
• Experience operating standard office equipment, including phone, scanner, fax, and copy machines

Experience performing standard bookkeeping

• Experience maintaining a website
• Spanish or other language proficiency, including ability to read, write, speak, and understand

Communicate effectively with diverse individuals and groups of people while maintaining confidentiality and building positive working relationships with employees, students, and stakeholders

• Compile data from a wide variety of sources to aid in preparing reports, making recommendations, and preparing information for assigned supervisor/administrator
• Support office operations and academic processes (e.g., attendance and registration, monitor secure entrances and exits, monitor cameras, etc.)
• Create and maintain a wide variety of manual and electronic documents, files, and records (e.g., student data, attendance records, Title I documentation, student enrollment records, etc.) to provide up-to-date information and historical reference in accordance with established administrative guidelines and legal requirements
• Fulfill daily office processes for efficient site operation (e.g., daily reports, answer phones, greet visitors, etc.)
• Create and maintain accurate records, including confidential files and records
• Prepare a wide variety of reports, documents, and correspondence of confidential and non-confidential nature (e.g., letters, memorandums, academic forms, periodic and ad-hoc reports, operational procedures, manuals, etc.) to document activities, meet educational requirements, provide written reference, and ensure compliance
• Process a wide variety of documents and materials (e.g., student registration, attendance, Title I and other academic processes, etc.) to disseminate information, ensure completion of department processes, and remain in compliance with administrative guidelines and regulatory requirements
• current practices, policies, required enrollment and attendance processes, etc.) to provide information and recommendations that address a variety of school site or district requirements
• administration, faculty, parents, State of Utah, etc.) Support a team environment by collaborating with own and other work units to effectively perform the duties of the position
• Work under limited supervision utilizing time-management and prioritization strategies while accurately processing detailed information and meeting deadlines
• Perform other related duties as assigned to ensure the efficient and effective functioning of the work unit
• School Administrative Secretary Physical Demands Form

The Salt Lake City School District is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and its services, programs, and activities.

No district employee or student shall be subjected to discrimination in employment or any district program or activity on the basis of age, color, disability, gender, gender identity, genetic information, national origin, pregnancy, race, religion, sex, sexual orientation, or veteran status. The district is committed to providing equal access and equal opportunity in its programs, services and employment including its policies, complaint processes, program accessibility, district facility use, accommodations and other Equal Employment Opportunity matters. The district also provides equal access to district facilities for all youth groups listed in Title 36 of the United States Code, including scouting groups. The following person has been designated to handle inquiries and complaints regarding unlawful discrimination, harassment, and retaliation: You may also contact the Office for Civil Rights, Denver, CO, View phone number on click.appcast.io.