Sales Support and Order Processor

Sales Coordinator
Brand Experiences, Sports Experiences, and Immersive Entertainment. From trade shows and large-scale events to experience centers and IP-driven attractions, we create programs that combine creative excellence, operational discipline, and ROI-focused outcomes.
With over 200 employees, a 350,000 sq. ft. production facility, and execution in more than 40 countries, ASTOUND is defining what the modern experiential partner looks like. Now, in our 25th year, we are expanding into a growth engine for our clientspowered by AI, integrated creative, and next-gen content strategyand for the business itself, driving both revenue and enterprise value.
We are seeking a detail-oriented and proactive Sales Coordinator to join our dynamic team. This role is integral to supporting the sales process, assisting with RFPs, maintaining organized digital assets, and ensuring smooth communication between sales and other departments. RFP Support:
Collaborate with sales, design, finance, and estimating teams to gather necessary documentation.
Sales Support:
Provide administrative assistance to the sales team, including scheduling meetings, preparing presentations, and managing travel arrangements.
Support client prep, such as organizing welcome materials, lunches, and follow-ups.
Clone and update CRM opportunities to ensure accurate tracking of repeatable income.
Serve as the main point of contact between the sales team and internal departments, ensuring that client needs, such as creative ideas or pricing estimates, are clearly communicated to the design and estimating teams for their input and responses.
Data Entry and Organization:
Input and maintain accurate client and project data in CRM systems.
Organize and update digital assets, such as presentations, case studies, and project files.
Ensure all digital and physical sales materials are current and easily accessible.
Executive Assistance:
Provide support to sales executives, including meeting coordination, document preparation, and taking detailed meeting notes.
Assist in training new team members on internal tools, processes, and resources.
Recommend and implement process improvements to enhance team efficiency.

Proven experience in sales support, administrative roles, or executive assistance.
Strong proficiency in CRM systems (e.g., Salesforce) and Microsoft Office Suite.
Unparalleled Service - We fearlessly take on challenges and make bold decisions to achieve remarkable results.
Insatiable Curiosity - We never stop learning, exploring, and taking risks to create breakthrough experiences.
Constant Collaboration - We thrive on teamwork, leverage diverse perspectives, and support each other to deliver experiences greater than the sum of their parts.
Our employees are entitled to a standard set of benefits, including health and dental insurance and 401(k) with company match.

• Excellent Medical Insurance
• Excellent Dental Insurance
• Paid Time Off, Holiday Pay
• 100% Company Life and Long-Term Disability Coverage