ADMINISTRATIVE ASSISTANCE-REMOTE POSITION

Administrative Assistant
The individual in this position is expected to perform a variety of secretarial and administrative tasks effectively, meet multiple daily deadlines, prioritize and organize tasks, demonstrate attention to detail, including proofreading, grammar, and formatting documents, handle uploading and downloading files, as well as navigating email and File Explorer, be adaptable to new responsibilities, maintain confidentiality, and have substantive, legal and clerical experience. The Administrative Assistant works under the direction of the Administrative Assistant to the Chief Staff Attorneys and Administrative Supervisors.
Performs operation support duties for the attorneys within Central Legal Staff.
Uses the Court's case management system for electronic case file maintenance and management.
Learns and applies standard formats used in the office as to correspondence and specialized legal documents and understands the functions and significance of each.
Performs standard secretarial tasks, including filing and preparing documents and correspondence.
Assists the Administrative Supervisor in the performance of duties such as: circulating motions and orders electronically to Chambers; preparing, proofreading, and transmitting standard orders for filing; monitoring progress of all assignments through a complex system of electronic flags and events; performing daily quality control review of PACMS entries; and working closely with the Prothonotary's Office and the Reporter's Office regarding inter-department work.
Provides all support functions required for the office to run smoothly, such as: operating all office and computer equipment; sorting, reviewing, and distributing both mail and email; answering main phone line, transferring calls, and retrieving department voicemail; ordering and maintaining office supplies; maintaining and updating Central Legal Staff library; approving and submitting bills to the Office of the Executive Administrator for processing; and submitting business expense vouchers to the Office of the Executive Administrator.
cooperates with Chambers, supervisors, and co-workers as necessary to ensure to smooth and efficient operation of the Court.
Assists and provides backup to other Central Legal Staff Secretaries as necessary, particularly if the other Judicial Secretaries are unavailable due to vacation, sick leave, etc. Is available to assist all staff in the office, as needed, to ensure an even and accurate workflow within the district office.
Performs other administrative support duties and related work as required.
Minimum of two years of experience in a professional, legal, or court setting performing a variety of clerical support services to office staff, include typing, secretarial, and administrative clerical work.

Competent with spelling, punctuation, and grammar as well as general office practices and procedures.
Proficiency in Microsoft Office Suite 365.
Experience in proofreading.
Ability to maintain a high level of integrity in the performance of job duties.
Excellent benefits program, including comprehensive, low-cost medical, dental, vision, and prescription plans for employees and eligible family members beginning on the first day of employment.

• 13 paid holidays, 12 paid sick days, and 12+ paid vacation days per year.
• Salary increases, student loan forgiveness plans, employee assistance programs, and State retirement plans.
• Telework may be available up to 2 days per week after training.

Apply online through the Workday website Careers (myworkdayjobs.The start date for this position is flexible.
Applicants requiring accommodation, for any part of the application and/or interview process, should contact Human Resources.