Administrative Support Professional (Part-Time)

The Administrative Assistant II, provides advanced administrative support to the department and key team members by performing a wide range of complex clerical, organizational, and communication tasks. This role involves managing multiple schedules, overseeing office systems, and coordinating various aspects of daily operations. The Administrative Assistant II is responsible for overseeing office projects, maintaining confidential documents, preparing reports, and ensuring the office runs efficiently.

Supervision received is general in nature using established procedures and general objectives and limited to problems or unusual conditions. Milwaukee Area Technical College (MATC) is Wisconsin's largest and most diverse technical college, offering 170+ high-quality programs that connect students to a career in as little as one to two years. The college also offers a less expensive path to a four-year degree. MATC is transforming lives, industry and our community by preparing students today for the careers of tomorrow. Together, we are meeting the needs of the community we share and are focused on students with the greatest needs. We are seeking passionate individuals to join our team who shares the same passion in serving this purpose. Administrative Support: Provides comprehensive administrative support to the department by maintaining the filing system, completing data entry, and assisting with the preparation of documents, reports, and correspondence. Project Coordination: Assists with tasks related to department projects, ensuring timely completion. May assist in leading smaller departmental projects or initiatives. Contributes ideas for process improvement and efficiency.
Technology Integration Support: Assists in the implementation of software or department technologies. Provides support for advanced office tools (e.g., project management software, data analytics tools, etc.), May assist with some training.
Maintains Office and Supplies: Ensures the office is kept clean, organized, and functional at all times. Performs office inventory management and proactively orders supplies when necessary. Maintains office equipment, ensuring that all tools and resources are fully operational.
Addresses all student and employee behavior in a confidential and respectful manner.
Collaborative Teamwork: Establishes, maintains, and enhances positive work relationships with students, staff, faculty, and administrators.
Maintains informed on emerging technology trends and common user issues in higher education with an emphasis on community Colleges. Performs other related duties within the scope of the position as required for the efficient operation of the division and to support institutional objectives.

Compliance with all state, federal, and accreditation standards/requirements, as well as all MATC policies and procedures.
Required Minimum Education and Experience

At least a high school diploma or equivalent AND
At least three (3) years of administrative office experience
Preferred Education & Experience :
An associate's degree with coursework in business, or related field AND
At least two (2) years of administrative office experience.

Ability to respond professionally to inquiries, complaints and information from various stakeholders.
Experience utilizing record keeping and experience with document maintenance, retention and organization protocols.
Ability to complete projects in a higher education setting.
Ability to establish, collaborate and maintain effective work relationships with students, faculty, staff, representatives of outside agencies, educational institutions, and the general public.
Proficiency in the use of computers and software specific to position, including spreadsheets and Google Suite.
Start Date: This position supports Community Education Division and is available to start as soon as possible.
This is a non-exempt, part-time hourly position, with a pay range of $18.74 - $23.43. Hours: 8am to Noon (Monday through Thursday) and 8am to 11am (Fridays)
Location: 100% on site/on person at our Milwaukee Downtown location.
Hourly rates are listed up to the midpoint of the range and placement is determined based on years of experience, internal salary equity, and a review of the applicant's employment and educational background as listed on the job application.
Application Materials & Requirements: To be considered for this position, all applicants (both internal and external) must submit a thoroughly complete application.
Complete the Employment Application in its Entirety
You must provide thorough and detailed information for all sections of the application form. An incomplete application will not be considered.
Attach All Required Documents (At Time of Application)

Please note, submission of a resume does not satisfy the requirement for a thoroughly completed application.
Selected qualified applications will be invited to a first round of virtual interviews (In-Person, or Spark Hire/One-Way) will be scheduled within two to three weeks of position closing date.
EEO: Milwaukee Area Technical College will not discriminate against any employee, applicant for employment, student, or applicant for admission on the basis of race, color, national origin, ancestry, sex, sexual orientation, creed, religion, political affiliation, marital status, parental status, pregnancy, disability, age, membership in any reserve component of the armed forces, union affiliation, arrest and conviction record, or any other protected category under applicable local, state or federal law.
Reasonable accommodations will be provided for qualified individuals with disabilities. If you have a disability and need special accommodation for the application process, please contact our office at View phone number on click.appcast.io (Wisconsin Relay System: 711) or email View email address on click.appcast.io.