FULL-TIME ADMINISTRATIVE PROFESSIONAL

Ivy Tech is currently accepting applications for an Administrative Assistant located at the Rockville Correctional Facility in Rockville, IN. The Site Administrative Assistant supports the operational, data, and compliance functions of Ivy Tech Correctional Education programming at an assigned Indiana Department of Correction facility. This role ensures accurate student records, timely submission of required documentation, effective internal and external communication, and daily administrative support to ABE and CTE instructional teams.
This is a full-time hourly position located at the Rockville Correctional Facility.
Data Integrity & Reporting Accurately enter student information into InTERS and update records throughout enrollment.
Correct and resolve all InTERS data errors monthly.
Enter attendance data into InTERS and Delta each week.
Print and distribute Table 4, Table 4B, and distance-learning data weekly.
Complete Special Education requirements for reporting as directed.
Maintain complete student education files.
Testing & Completion Processing Schedule testing and proctor testing sessions when needed.
Communication & Collaboration Communicate with Site Manager, Instructors, Case Managers, Classification staff, and Plainfield central office staff.
Notify Plainfield office of CTE new class info, completions, testing needs.
Ensure purchase requests align with site and program budgets.
Maintain supply inventory and coordinate classroom materials needs.
Site Administrative Support Perform general clerical functions such as filing, copying, scanning, and email communications.
Assist Site Manager with communications, scheduling, special projects, and other duties as needed.
Support site events including graduations and testing sessions.
Assist new employees with site-level onboarding.
Compliance & Documentation Ensure compliance with Ivy Tech policies and IDOC security policies.
Maintain accurate documentation for monitoring and QA reviews.
Minimum Qualifications: High school diploma or GED required; Experience in administrative or data-entry support roles preferred.
Experience in education/corrections preferred.
Strong organizational and time-management skills.
Attention to detail and commitment to data accuracy.
Ability to manage confidential information.
Proficiency with Microsoft Office.
Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Health & Wellness Multiple medical plan options paired with a Health Savings Account with a generous employer contribution
Dental plan with no-cost preventive services and coverage for orthodontia
Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
Flexible Spending Accounts for healthcare (limited purpose) and dependent care
Retirement & Financial Security 10% employer retirement contribution, fully vested after two years
Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage
Short-term and long-term disability benefits
Educational Benefits Fee remission for employees, spouses, and dependent children
Tuition assistance for undergraduate, graduate, and doctoral programs
Work‑Life Balance Generous paid time off, including vacation, sick leave, holidays, and winter recess
Flexible

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