Front Desk Administrative Receptionist Position

Receptionist And Administrative Assistant The Leona M. and Harry B. Helmsley Charitable Trust ("Helmsley") is a global philanthropy driven by a vision of building better futures for people by increasing access to healthcare, advancing new research and ideas, and improving the quality of everyday life. Helmsley strives to make a meaningful impact in its focus areas, matching its significant financial assets with a rigorous and results-oriented approach. Helmsley is committed to close and productive partnerships with its grantees, as well as with other funders and impact players in government, academia, and the private sector who share its interests and goals. Helmsley endeavors to be forward-thinking in every aspect of his work and will take risks that others cannot or will not take when the risk/reward trades off warrants.

The Receptionist and Administrative Assistant, reporting to the Office Manager, acts as Helmsley's first point of contact with employees and visitors. Responsibilities include addressing internal and external communications (phone, email, video), meeting and greeting visitors, sorting and distributing incoming mail, assisting in planning special events, providing administrative support back-up for teams as needed, and contributing to a smooth-running office.

Enter incoming guests into building's security system; verify guests are expected when called from the building's security desk.

Provide administrative support coverage across the organization during leaves of absence including, managing calendars, travel, expenses, and correspondence.

Maintain orderly reception area and conference rooms.

Maintain Helmsley wide documents such as preparing, reviewing, and ordering business cards.

Coordinate onsite meetings, including scheduling, catering, and distributing meeting materials.

Assist with preparing the office for business activities.

Participate in Helmsley's Fire Safety Team.

Strong knowledge of Microsoft Office (Word, Power Point and Excel).

Bachelor's degree or equivalent work experience.

Previous experience in a customer service role is preferred.

Helmsley is dedicated to creating stronger, healthier futures for communities in the U.Helmsley colleagues are intelligent, creative, forward-thinking, and strongly committed to collaborating productively with each other and with our grantee partners. Each was drawn to Helmsley by the same opportunity: to help build this young organization into a leading global charitable institution that will drive meaningful and measurable positive change in lives throughout the U.Employer-paid medical, dental, and vision for employees and their families

13+ paid holidays

End of year office closure

Summer Fridays

Tuition reimbursement

Personal and team professional development opportunities

Application Information:

If a reasonable accommodation is needed to participate in the job application process, please contact View email address on click.appcast.io position is located at Helmsley's main office in New York City. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

S. work visa status for this opportunity (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa).

The ability to work and collaborate in person with colleagues at Helmsley's office is an essential function of this job. The schedule for this position is Monday - Friday, 9:30 AM - 5:30 PM.

Helmsley provides equal employment and promotional opportunities to all employees and applicants for employment based upon individual capabilities and qualifications without regard to race, color, religion, sex, gender identity, pregnancy, sexual orientation, age, national origin, marital status, citizenship, disability, veteran status, or any other protected characteristic as established under law.