Receptionist/Admin Assistant

Job Title: Receptionist/Admin Assistant
Location: New York
Job Type: Full-Time (On-site, Monday-Friday)


Firm Overview:
Elsberg Baker & Maruri is a dynamic and client-focused law firm, founded in 2024 and specializing in litigation. We pride ourselves on delivering excellent legal services with integrity, efficiency, and care. We are seeking a resourceful and proactive Receptionist/Admin Assistant to support the daily operations of the firm, including front-desk duties, office administration, and internal event coordination.


Job Description:
The Receptionist/Admin Assistant is a key team member responsible for ensuring smooth day-to-day operations of the office, while also acting as the first point of contact for clients and visitors. This role is constantly forward-facing with Partners and Firm leadership. This role blends receptionist duties with broader administrative and operational responsibilities, including support for office logistics, internal events, and a planned office relocation.


This is a full-time, in-office role , with required hours from 9:00 AM to 5:00 PM, Monday through Friday and overtime available.


Key Responsibilities:

• Greet clients and visitors with a professional, welcoming demeanor

• Answer and direct phone calls; take and relay accurate messages

• Coordinate daily office operations and maintain an organized, efficient work environment

• Support planning and logistics for an upcoming office move, including coordinating vendors, tracking timelines, and assisting with communications

• Schedule and manage appointments, meetings, and conference room bookings

• Set up and maintain conference rooms for meetings and events

• Order meals for meetings and internal firm events

• Plan and coordinate internal events, including staff appreciation activities and firm celebrations

• Manage incoming and outgoing mail, packages, and deliveries

• Coordinate travel for attorneys, as needed

• Maintain office supply inventory and place orders as needed

• Prepare, proofread, and format documents and correspondence

• Organize and maintain both electronic and paper files

• Provide general administrative support to attorneys and firm leadership

• Other duties as assigned

Qualifications:

• 1+ years in a corporate environment in an administrative, operations, or receptionist role (law firm experience a plus)

• Strong organizational and multitasking skills

• Excellent written and verbal communication skills

• Proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint)

• Ability to handle sensitive and confidential information with discretion

• Professional appearance and customer service mindset

• Comfortable managing logistics and coordinating across teams

Compensation & Benefits:

• Salary range for this position is between 50K-70K

• Health insurance, paid time off, and other benefits

• Collaborative work environment and opportunities for professional development