Admin/Clerical - Administrative Assistant
Excelgens
Job Summary The Administrative Assistant I provides administrative support services for one or more individuals, a department or a division. Assists supervisor in routine personnel, budget and other operational details. This individual typically reports to a manager, director or division head. Duties and Responsibilities • Serves as an intermediary between supervisor and other departmental staff by transmitting written and oral requests, messages and instructions. • Assists with budget preparation and is responsible for monitoring and maintaining records of expenses for variance reporting. • Assists in the planning and logistical coordination of meetings and office activities, forums and conferences. • May review and revise brochures, announcements or other informational items regarding program and/or departmental operations. Drafts, edits and formats materials such as flyers, leaflets and letters. • May prepare minutes of meetings, agendas, correspondence, statistical reports, tables and other documents and transcribes dictation as needed. • Prepares and follows up on purchase orders, change orders, check requests and petty cash vouchers. Processes and follows up on tuition and other forms of reimbursement for assigned staff • Makes travel arrangements and accommodations. Prepares travel reimbursements and expense reports. • Screens and prioritizes all incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s). • Screens telephone calls, answers routine inquiries or refers caller to the appropriate individual for response. • May screen and schedule patient appointments, schedule referrals of special testing or doctor's visits, and keep record of patient billing for submission. • May maintain employee and/or patient files. • May assist in processing payroll and/or maintaining the PTO system for the department. • May track expiration dates of staff's professional licensure, and notify staff of upcoming license expiration date to prevent suspension. • Performs other related duties Skills: • 2-3 years administrative or medical office experience required • MS Office Suite - Intermediate • Adaptability: Maintains effectiveness when experiencing major changes in work responsibilities or environment; adjusts effectively to work within new work structures, processes, requirements, or cultures. • Applies Learning: Assimilates and applies new job-related information in a timely manner. • Builds Customer Loyalty: Effectively meets customer needs; builds productive customer relationships; takes responsibility for customer satisfaction and loyalty. • Builds Strategic Work Relationships: Develops and uses collaborative relationships to facilitate the accomplishment of work goals. • Communication: Clearly conveys information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message. • Contributes to Team Success: Actively participates as a member of a team to move the team toward the completion of goals. • Decision Making: Identifies and understands issues, problems, and opportunities; compares data from different sources to draw conclusions; uses effective approaches for choosing a course of action or developing appropriate solutions; takes action that is consistent with available facts, constraints, and probable consequences. • Initiates Action: Takes prompt action to accomplish objectives; takes action to achieve goals beyond what is required; is proactive. • Manages Work (includes Time Management: Effectively manages one's time and resources to ensure that work is completed efficiently. • Quality Orientation: Accomplishes tasks by considering all areas involved, no matter how small; shows concern for all aspects of the job; accurately checks processes and tasks; is watchful over a period of time.
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...Senior Administrative Assistant (Administrative Support Assistant III) - AI Foundations Capital One is looking for an exceptionally bright, multitasking... ...be regularly worked. New York, NY: $88,200 - $100,700 for Admin Support Assistant III Candidates hired to work in other...SuggestedFull timePart timeWork at officeLocal area$10k
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$22 per hour
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$22 - $25 per hour
...Crane’s Mill is seeking a full-time Nursing Administrative Specialist in New Jersey, offering a competitive wage of $22–$25 per hour. This position involves responsibilities like managing healthcare center staffing, maintaining inventory, and providing excellent customer...Hourly payFull time$20 - $25 per hour
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$42k - $150k
...management, Archive management, and day-to-day administrative duty assigned. Include but are not... ...inputting, inventory and processing. Assist on Fixed Asset budget compilation,... ...managing, coordinating and reporting. Admin Duty Corporate vehicle management,...Temporary workFixed term contractWork experience placementBank staffWork at office$19.25 - $21.65 per hour
...Accounting Admin Assistant – Tower Water Location: Somerset, NJ Schedule: 8:30am to 5:00pm Hybrid – 2 Days On‑Site 3 Days Remote (After... ...reliable water treatment, compliance, operations, and administrative support. Our team values responsiveness, accuracy, teamwork...Hourly payTemporary workWork at officeRemote workFlexible hours- ...Job Title: Admin Executive Assistant Position Type: Full-Time, Remote Working Hours: U.S. Business Hours About the Role We’re hiring a highly... ...nothing falls through the cracks. What You’ll Own Administrative Coordination & Scheduling Manage scheduling, coordination...Full timeRemote work
$45 - $55 per hour
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$31 per hour
...exceptional 5-star experience. The MEC assists clients (patients) by providing clinical... ...extended team, as needed. This position is administrative in nature, with some emphasis in helping... ...when there is no response Perform admin tasks such as scanning, filing, data entry...Full timeTemporary workWork at officeLocal areaWorldwideFlexible hours$10 - $20 per hour
...Online Office Clerk for a full-time remote role, offering $10.00/hr – $20.00/hr. You will perform data entry, document management, and assist with scheduling and email management while working from home. This position requires a high school diploma or equivalent and basic...Full timeWork at officeRemote workWork from homeFlexible hours$59.7k - $74.6k
Location: NYC Downtown EI, NY, United States Job ID: 86308 Sr Field Branch Admin Responsibilities Provide administrative assistance to Field Managers including purchasing, accounting, personnel relations, office procedures, job scheduling, best Demonstrated practice...For contractorsLocal area$59.7k - $74.6k
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...Online Office Clerk – Entry Level Admin Jobs Remote Full-time $10.00/... ...keeping tasks with accuracy. Assist in scheduling, email... ...Support team members in daily administrative tasks and special projects. Monitor... ...in office administration, clerical work, or data entry is preferred...Full timeWork at officeLocal areaRemote workWork from homeMonday to FridayFlexible hours- ...Job Summary We are seeking an Office Administrator to join our team and provide administrative... ...efficient operation of the office. The office admin will be responsible for handling a... ...office supplies and place orders as needed. Assist in organizing office events and meetings...Work at office
- ...Description We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant... ...like to meet you. Ultimately, a successful Admin assistant should ensure the efficient and...Full time
- ...Re Lytics Hire is seeking a Remote Data Entry Specialist - Assistant Administrator to support data management and administrative operations. This... ...individuals who can handle data entry tasks and general admin duties. You will assist with maintaining accurate records, updating...Remote work
$42.6k - $53.25k
...Facilities & Admin Coordinator- Farmingdale NY ICON plc is a world-leading healthcare... ...development. Title: Facilities & Administrative Coordinator Location: 100% on-site... ...well maintained and fully operational Assist with management of local Facilities and...Work experience placementWork at officeLocal areaFlexible hours
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