Receptionist-Administrative Position- Full Time

Administrative AssistantApply: Ft. Lauderdale, FL: Full time: Administrative Assistant****DEPARTMENT: Executive Office****REPORTS TO: General Manager****FLSA STATUS: Salaried, Exempt** **LEGENDS GLOBAL**Legends Global is the premier partner to the world's greatest live events, venues, and brands. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component — feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking — of world-class live events and venues.We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. The Role:**The Administrative Assistant provides administrative support to the General Manager and Executive Department of the convention center. Responsibilities include maintaining records, preparing reports and correspondence, coordinating meetings, organizing contracts and departmental documentation, and assisting with routine office operations. The position helps ensure administrative tasks are completed accurately, efficiently, and within established deadlines.**Essential Duties and Responsibilities*** Coordinate meeting schedules, reserve meeting spaces, prepare materials, and record meeting minutes as requested.* Prepare, format, and distribute routine correspondence, reports, presentations, forms, and other documents.* Compile and submit monthly facility reports and other assigned administrative reports.* Maintain organized records of subcontractor and supplier contracts and related documentation* Maintain and update departmental standard operating procedures (SOPs) and administrative reference materials.* Assist with tracking routine requests, outstanding documentation, and administrative follow-up items.* Coordinate travel reservations, appointments, and related arrangements as requested.* Assist with gathering information, compiling data, and preparing materials for meetings and reporting purposes.* Maintain office supplies and coordinate office equipment servicing as needed.* Provide general administrative assistance to the General Manager and Executive Department, including copying, scanning, filing, and document distribution.* Provide backup receptionist coverage as needed, including greeting and directing visitors, answering and transferring incoming calls, and assisting with general inquiries.* Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.**Education and/or Experience*** High School Diploma or GED.* Similar experience in convention centers, hotels, and F&B facility a plus.**Ability to manage multiple administrative assignments and meet established deadlines.* Strong customer service and interpersonal skills.* Ability to maintain accurate records and handle confidential information appropriately.* Computer Skills*** Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.* Ability to use standard office equipment and electronic filing systems.* Experience with document management systems and business software preferred.**WORKING CONDITIONS****Location:** On Site, Broward County Convention Center **PHYSICAL DEMANDS**The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.**Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position. *Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.*

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