Front Desk Receptionist needed!!!

Receptionist (Personal Injury Law Firm / Medical Office Experience Required)

We are seeking a professional, organized, and client-focused Receptionist with experience in a personal injury law firm or medical office. The Receptionist will serve as the first point of contact for clients and patients, ensuring a welcoming and professional environment and managing front-desk operations. The ideal candidate understands the fast-paced nature of personal injury cases and medical scheduling, maintains strict confidentiality, and provides exceptional customer service.

Answer and route incoming phone calls and take accurate messages.

Schedule and confirm appointments for attorneys, case managers, and medical providers.

Maintain and update client or patient records in case management or medical software systems.

Scan, organize, and file legal and medical documents.

Coordinate communication between attorneys, paralegals, medical staff, and clients.

Maintain a clean and organized reception area.

Ensure confidentiality of sensitive legal and medical information.

0-3+ years of receptionist or front desk experience in a personal injury law firm, medical office, or similar professional environment.

Strong customer service and interpersonal skills.

Proficiency with Microsoft Office (Word, Outlook, Excel).

Experience with legal case management software or medical scheduling/EHR systems is a plus.

Familiarity with personal injury case processes and medical treatment scheduling.

Experience assisting with client intake and document collection.

Bilingual (Spanish is required).

Professional office setting supporting a personal injury legal practice and/or medical providers.

Frequent interaction with clients, patients, attorneys, and medical staff.

Training will be provided on the job.

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