Temp EA

Executive Assistant & Office Coordinator

Industry: Venture Capital / Technology Investments

Employment Type: Full-Time Temporary / Contract Position

Compensation: $30.00 – $40.00 per hour (DOE)

Parking: Municipal parking pass provided

Executive Assistant & Office Coordinator will serve as a trusted partner to multiple General Partners, managing complex calendars, travel arrangements, meetings, reporting, and special projects. In addition, this role will oversee office operations, vendor relationships, and guest experience for our Palo Alto and San Francisco offices.

Coordinate executive meetings, conference calls, video conferences, and board meetings

Arrange domestic and international business travel, including flights, hotels, ground transportation, and dining reservations

Build and maintain strong relationships with CEOs, Executive Assistants, and leadership teams at portfolio companies

Serve as a liaison between executives and portfolio company management teams

Track and maintain quarterly company and venture capital meeting schedules

Conduct research on startups, venture capital activities, and industry developments

Support special projects and ad hoc initiatives as assigned

Office Management & Operations

Serve as receptionist for the Palo Alto office by answering calls and welcoming visitors

Manage relationships with office vendors, service providers, and property management

Coordinate vendor contracts and renewals in partnership with the finance team

Order and maintain office supplies, kitchen supplies, and groceries

Support maintenance and operations of both Palo Alto and San Francisco office spaces

Coordinate office usage requests from portfolio companies

Assist with planning and execution of company events, meetings, and networking functions, including vendor and catering coordination

Bachelor’s degree required

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Ability to handle confidential information with discretion and professionalism

Prior experience supporting executives within a Venture Capital firm

Bilingual Japanese/English communication skills are a plus

Possesses outstanding interpersonal and relationship-building skills

Is highly responsive, flexible, and resourceful

Handles multiple priorities simultaneously without sacrificing quality

Has a genuine passion for supporting executives and helping organizations operate efficiently

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