Bookeeper (Accounting/Finance)

Job Description
Job Description I._Summary:
The Accounting Technician is responsible for processing vendor invoices, issuing payments, and managing daily deposits. This position ensures financial transactions are accurate, properly documented, and compliant with organizational policies. The specialist also tracks deposit activity and assists with maintaining organized financial records.
II._Authority:
Reports directly to the Finance Manager and under general supervision of CFO.
III. Duties and Responsibilities:
Accounts Payable
Review invoices and payment requests for proper financial coding, accuracy, and required documentation.
Schedule and initiate payments, including ACH, checks, and wire transfers, to avoid late fees.
Identify discrepancies and determine what is required to obtain corrected data.
Review payment history to avoid duplicate payments.
Ensure expenditures are recorded in the correct accounting period.
Create and maintain vendor records in the accounting system, ensuring accurate setup and proper 1099 tax classification.
Maintain vendor files including W-9 documentation and required tax information.
Respond to vendor inquiries regarding payment status.
Daily Deposits
Collect payments received at the front desk daily.
Scan and upload deposit documentation for recordkeeping.
Prepare and process daily deposit and ensure all deposits are made timely and accurately according to company procedures.
Prepare reports on daily deposits and payment activity.
Verify batches are posted to correct bank accounts daily.
Follow-up on Misc. Deposits to ensure payments are coded and deposited to correct bank account daily.
Accounting Support
Assist in monthly closing as needed.
Assist in preparation of annual audit.
Assists other accounting staff as needed to help the Finance department meet its goals.
Document procedures and maintain Desk Manual
Other duties may be assigned by Manager and CFO
IV. Required knowledge, Abilities and Skills:
Knowledge of accounts payable processes and financial recordkeeping.
Experience with accounting software and Microsoft Office, particularly Excel.
Strong attention to detail and accuracy.
Ability to identify discrepancies and resolve issues efficiently.
Strong organizational and time management skills.
Ability to maintain confidential financial records.
Strong communication skills when working with staff and vendors.
Physical Requirements while performing the duties of this position:
Sit for extended periods while working at a computer.
Use hands to operate office equipment.
Stand, walk, and reach as needed.
Occasionally lift up to 40lbs.

V. Minimum Qualifications:
High School Diploma or GED required.
Two years of accounting, bookkeeping, or accounts payable experience preferred.
Additional education in accounting or business may substitute for some experience.

WHAT WE OFFER

• Starting Pay (Grade 15): $88,206 annually
• Comprehensive Health Benefits , including medical and pharmacy coverage, plus dental and vision insurance.
• Retirement Program including Alaska PERS participation starting at the date of hire.
• Optional Supplemental Coverage , including AFLAC voluntary plans, Flex Spending Accounts (FSA), Dependent Care Account (DCA), and 403(b) retirement savings options.
• Paid Time Off (PTO) with increased accrual based on years of service
• 13 Paid Holidays
• Professional Development Opportunities including paid job-related training, seminars, and educational assistance for approved programs.

HIRING PROCESS