FULL-TIME ADMINISTRATIVE PROFESSIONAL

Administrative Assistant
Ignatius Catholic School is hiring a full time, 40-hour-per-week Administrative Assistant to support the Director of Business Services and function as the school's Admissions Coordinator. This salary position will provide essential support within the business office including human resources, financial, and school admission functions. The ideal candidate brings strong technology and computer skills with professional experience in business, accounting, or school admissions. Ignatius Catholic School strives to employ an Administrative Assistant who is a practicing Catholic and will serve as a joyful role model of all that is good, true, and beautiful within the St. Ignatius community. The Administrative Assistant is expected to model behavior consistent with the St. Provide administrative support in the recruiting and hiring process
Keep accurate and confidential employee personnel records using software system
Serve as the Safe Environment Coordinator for the Diocese of Green Bay, overseeing background checks and keeping VIRTUS training compliance up to date
Financial Support
Accurately enter vendor invoices, tuition payments, and other financial transactions into the school's accounting system
Maintain organized filing of vendor invoices and supporting financial documentation
Maintain confidentiality and accuracy of financial records in accordance with school policies and internal controls
Help identify and implement efficient administrative processes through the effective use of technology, automation and continuous process improvement
Assist prospective and returning families with admissions and enrollment questions and registration paperwork
Gather, verify, and organize student, residency, and income documents for the DPI Wisconsin Private School Choice Program
Support families in applying for financial aid
Recruit families, take phone calls, and work with Marketing to help grow enrollment

Routinely reliable, highly computer literate with experience in Google Suite and MS Office. Possess strong time management skills and meet tight deadlines. Practicing Catholic.
1 year of experience as an administrative assistant or similar. Diocese of Green Bay Office of Safe Environment Requirements-VIRTUS Training and Background Check.
Frequently requires fine dexterity, periods of sitting, working at a computer. Prolonged periods of sitting at a desk and working on a computer. Able to access and navigate all areas of the school and other facilities as needed.
Ignatius Catholic School Community
Are committed to working in a Catholic classical school setting. Respect, live, and promote the Catholic culture and ethos within. Ignatius Catholic School joyfully and professionally. Treat confidential materials/information with the utmost professionalism, in keeping with the Catholic virtue of prudence. Seek opportunities for personal professional development in accord with one's role. Demonstrate compliance with policies, protocols, procedures, directives, and core values as outlined in policies of the Green Bay Diocese, the St. Ignatius Catholic School Staff Procedural Manual (and other school handbooks as applicable).