Receptionist-Gastroenterology-Full TIme

Full-Time

Reports to: Medical Records Lead

Administrative Building (on-site position)

The Administrative Receptionist is the receptionist for the Administrative Services building in Louisville. This position supports Medamorph, Gastroenterology of the Rockies and any other tenants of the facility.

Assists Medamorph and Gastroenterology of the Rockies in mailing out documents including but not limited to AP Documents, Prep Packets, Recall Letters, Insurance Appeals, etc.

Provides backup as necessary to Medical Records department in scanning documents.Monitors own work to ensure that scanned documents are accurately scanned to the appropriate system file(s) and are readable in the system.

Coordinates deliveries to the facility and pickup of outgoing shipments for Gastroenterology of the Rockies and Medamorph.Does not receive or sign for any delivery(s) or make any shipping arrangements for tenants but does contact the appropriate tenant personnel to accept delivery(s).

Monitors Board Room condition and advise management if there are any problems with scheduling or housekeeping

Coordinates food and refreshment ordering for a variety of meetings, determining who will be at each location, what items should be ordered, placing appropriate orders, accurate and on-time delivery of items, and obtains receipts for delivered items.

Maintains inventory of office and break room supplies for assigned location.Obtains approval from management and places orders for replenishment as needed. Verifies receipt of orders and stocks shelves and/or delivers items upon receipt of replacement items.Performs other tasks, duties and projects assigned by manager.

Understands and comply with company policies as outlined in the Employee Handbook and Company Compliance Plan

Understands company operations beyond his/her own area of responsibility and uses this knowledge to assist and support other parts of the organization.High School Diploma or GED with 2+ years office receptionist experience (preferably in the medical environment)

Able to deal with a high level of professionalism with customers, doctors, staff, peers, and the public in normal and stressful situations

Must be able to analyze situations and react quickly and effectively to resolve issues

Must have high level of knowledge of computer programs such as Word, Excel, and medical software, (such as Intergy)

Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; viewing a computer terminal; Reasonable accommodation may be provided to enable individuals with disabilities to perform the essential functions of the position.