Energy Administrative Professional

We are a leader in fully-integrated electrical and building systems installations, with capabilities ranging from complete pre-construction and new construction to renovation and maintenance for a variety of markets. Our team is prepared to handle a wide range of projects from small-scale, time-and-materials jobs to large-scale, technology-intensive projects.
Dynalectric Company San Diego is hiring an Administrative Assistant which is responsible for assisting the Director of Operations and Executives with information management support and document control. The ideal candidate must perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, providing information to visitors and callers, and generally keeping the office organized, tidy, and running smoothly. They must be reliable, punctual, organized, and have a demonstrated ability to juggle multiple priorities in a very busy office.
#Perform clerical duties, maintain files, and organize documents; photocopy, fax, print, process mail, answer phones etc.
Use computers for various applications, such as database management or word processing
Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions
Assist in planning office related meetings
Help prepare reports and presentations; Data entry
Purchase, track, and invoice office supplies for each department
Set up, break down, organize, and maintain conference rooms, training rooms, kitchens, and meeting rooms
O. 9000:2015 operations work instructions, contracts, safety program, and Company established policies and procedures
Escalate critical and/or sensitive issues to the VP of Operations with recommendation for resolution
Perform additional assignments as required by the company or as directed by management
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Prior experience handling office responsibilities, experience in customer service, or related field
High school diploma or GED required
Bachelor’s Degree or currently pursuing preferred
Working knowledge of the construction industry, operations management, and safety practices a plus
Minimum of wpm typing

Business writing and reporting skills
Excellent organization, communication, customer service and interpersonal skills
Scheduling and time management skills, performs well in a fast-paced environment

COMPUTER SKILLS

Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); Working knowledge of project and financial software a plus.

Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information
Must monitor and analyze data and solve problems on a tactical and strategic level
Must build positive working relationships with multiple levels of employees, management, suppliers, and customers

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee may expect to work in typical office environment conditions except when visiting field locations. Field environments may vary based on project, manufacturing, or weather conditions. As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
Affirmative Action Policy:
Please review our Affirmative Action Policy .
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
Compensation Range: $20-$26 hourly
Benefits: We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.