Academy Administrative Professional

Administrative Assistant

Overview of Administrative Assistant
The Academic Affairs - Honors College/University College is seeking an Administrative Assistant. The Administrative Assistant for the Honors College/University College and Academic Affairs provides comprehensive administrative, operational, and organizational support to ensure the effective and efficient functioning of University College/Honors College and assigned academic support areas within the Division of Academic Affairs. Reporting to the Associate Vice Chancellor for Academic Affairs, the position supports the Honors College/University College, Student Academic Support/Advising, the Concurrent Enrollment Program, and the Grade Appeals Committee through assisting with communications, records management, event and meeting coordination and scheduling, and other administrative functions across the Hammond and Westville campuses. 8am - 5pm with occasional evening work; will flex work schedule to accommodate

Duties and Responsibilities of Administrative Assistant
Provides comprehensive clerical and administrative support for Honors College/University College
Assisting with the management of Honors College/University College physical space
Maintaining office supplies and overseeing office equipment
Coordinating College purchasing; and scheduling College and university spaces.
Coordinates conference participation and assists with travel-related arrangements for Honors College/University College staff, faculty, and students.
Provides administrative support, as needed, to the Associate Vice Chancellor for Academic Affairs, the Director of Academic Advising and Student Success and the Director of the Concurrent Enrollment Program, including assistance with scheduling, coordination of activities, and other administrative functions.
Provides administrative support to the Chair of the Grade Appeals Committee, including assistance with scheduling, communications, and coordination related to the grade appeals process.
Completes special projects and performs other administrative duties as assigned based on the needs of Honors College/University College and the Office of the Provost/VCAA.
Serves as an initial point of contact for internal and external constituencies, including current and prospective students, alumni, faculty, staff, and university offices.
Provides professional and timely assistance, responds accurately to inquiries, and directs individuals to the appropriate university personnel, services, and resources as needed.
Provides customer service and front-line support for University College/Honors College, Student Academic Support, and other Academic Affairs functions as assigned, while maintaining appropriate confidentiality when handling student, faculty, and university information.
Manages physical and electronic correspondence and maintains accurate records and documentation for Honors College/University College.
Maintains student, program, event, and other administrative records while ensuring appropriate confidentiality and compliance with university policies.
Tracks Honors College/University College expenses, processes relevant financial and payroll documentation, assists with budget reconciliation and reporting, and coordinates with appropriate university offices to support the hiring and payroll processes for instructional staff and student workers affiliated with the college.
Prepares and maintains contracts and other administrative documentation as needed.
Assists with the planning and coordination of key events, programs, and activities for the Honors College/University College and Student Academic Support areas.
Coordinates meetings involving Honors College/University College faculty, staff, students, and other stakeholders, including scheduling, preparing/distributing agendas and materials, and providing other logistical and administrative support as needed.
Coordinates and supports communications with faculty, staff, students, and other internal and external audiences for the Honors College/University College and other assigned areas, including Student Academic Support and the Concurrent Enrollment Program.
Assists with the development and distribution of communications, marketing and promotional materials, website content, and social media, as appropriate.
Performs other duties and special projects assigned to support the Honors College/University College and the Office of the Provost/VCAA.
Benefits of Administrative Assistant
Full benefits - Medical, Dental, Vision, Short Term Disability, Retirement, Life Insurance and more
Ten paid holidays
University paid and matching contribution to retirement
University contribution to Health Savings Account -
Plus, a chance to earn more through participating in University Wellness Initiatives

Tuition remission for you, your spouse and dependent children at any Purdue campus
Education of Administrative Assistant
Associate's or Bachelor's Degree
Experience of Administrative Assistant
Four years of clerical, administrative, and/or secretarial work experience.
Experience in higher education is preferred.
Core Competencies of Administrative Assistant
Demonstrated ability to provide professional, responsive, and courteous service to university administrators, faculty, staff, students, and internal and external constituents.
Excellent written, verbal, and interpersonal communication skills, including the ability to compose, proofread, and edit professional communications and materials.
Strong attention to detail, analytical and problem-solving skills, and the ability to maintain accurate records and handle sensitive and confidential information with discretion.
Proficiency with Microsoft Office, virtual meeting platforms such as Microsoft Teams, learning management systems such as Brightspace, and cloud-based file storage and collaboration systems.

Purdue University Northwest is an equal opportunity/equal access university.
Purdue University Northwest (PNW) is a student-centered university that transforms lives through innovative education, impactful research and community engagement. Located in Northwest Indiana in the greater Chicago area and near the Indiana Dunes National Park, PNW serves approximately 9,000 students, including 6,000 core students, in a wide range of academic programs at the baccalaureate, master's and applied doctoral levels.

Purdue Northwest employs more than 1,000 faculty and staff members for operations at its main campus in Hammond, Ind., plus additional sites in Northwest Indiana including the Gabis Arboretum near Valparaiso, Ind. PNW's values reflect the university's commitment to respect, innovation, a student-centric university, and excellence.

PNW is consistently ranked among the best public regional universities in U.News & World Report's annual Best Colleges report and is recognized as a First Scholars institution as well an Innovation and Economic Prosperity University.