FULL-TIME ADMINISTRATIVE PROFESSIONAL

The Dublin San Ramon Services District is recruiting to fill one regular, full-time Administrative Assistant II position in the Operations Department. Applications will be accepted until 100 qualified applications have been received, or until the job posting closing date of Wednesday, July 15, 2026, at 5:00 p.m., IDEAL CANDIDATE The ideal candidate will have experience and demonstrated proficiency in using enterprise resource planning (ERP) systems and/or Microsoft Suite. Be comfortable managing a variety of administrative tasks, including scheduling, document preparation, filing, data entry, and proofreading correspondence and reports. Familiarity with standard office software and the ability to quickly learn specialized systems. Experience working in a public agency, utility district, or a similar setting is highly desirable, along with the ability to maintain professionalism while interacting with the public, staff, and management.

This ideal candidate will be a highly organized, detail-oriented professional with experience handling a high volume of governmental financial processes and have an awareness and ability to address deviations from established guidelines. They will have the ability to generate and edit documents and reports from templates and have experience using software to track and monitor a variety of records, such as travel, trainings, and certifications. This position will have the ability to effectively organize and administer facility-related needs, such as deliveries, meeting room reservations, and office inventory. This onsite role requires the ability to work independently in an operations-based setting and is not eligible for remote work. Under direct or general supervision, learns and performs a variety of office administrative and clerical duties in support of an assigned District department; provides general administrative support to designated supervisory or management staff; coordinates assigned programs, projects, and services with other District departments, divisions, and outside agencies; provides general information and assistance to the public; SUPERVISION RECEIVED AND EXERCISED Receives general supervision from the assigned supervisory or management staff. May receive technical and functional direction and training from higher-level professional staff. Exercises no direct supervision over staff.

Training and Experience

Three (3) years of increasingly responsible experience in office support activities involving modern office practices, procedures, and equipment.

Possession of a Class C driver's license required by the State of California, Department of Motor Vehicles, to perform the duties of the position. Continued maintenance of said driver's license in compliance with established District vehicle operation standards, and the ability to be insured for the operation of a vehicle/District vehicle in accordance with the terms and conditions of the District's insurance program are conditions of continuing employment. If a "Local Emergency" is declared during the employee's shift, employees will be expected to remain at work to respond to the emergency needs of the community. If a "Local Emergency" is declared outside of the employee's shift, employees must make every effort to contact their direct supervisor or department head to obtain reporting instructions as Disaster Service Workers. SELECTION PROCEDURE The selection process may consist of an evaluation of the applicant's qualifications, appraisal board interview, written examination, practical exercise and/or internal Department interviews, reference check and a review of prior performance evaluations. Upon completion of the selection process, an offer of employment may be conditionally based upon the successful completion of an employment and education verification, criminal background check and a pre-employment medical exam. APPLICATION PROCEDURE To apply, complete a District online employment application and supplemental questionnaire by the final filing date of Wednesday, July 15, 2026, at 5:00 p.m. A resume and cover letter will not be accepted in lieu of the District application form and supplemental questionnaire responses.

The benefits in the above summary for the Stationary Engineers, Local 39 (Local 39) are based on the MOU between Local 39 and the District through December 16, 2029. For more information, please visit the District's website at Per the Public Employees' Pension Reform Act of 2012 (PEPRA), "classic members" currently employed in reciprocal public agencies are enrolled in a 2.7% at 55 CalPERS pension plan with a 8% employee contribution; "new members," either employees new to the public sector or whose date of separation from service was more than 6 months before the start date with the District, are enrolled in a 2% at 62 CalPERS pension plan with a required contribution of 50% of the "normal cost" which is 7.75% for fiscal year 2026.

Your responses to the questions must be supported by both the work experience listed on your application as well as your resume. The rating of the supplemental questions may determine your application status and/or rank on the eligible list. Writing'see resume' or 'N/A' is not a sufficient response (unless indicated).

Do you have a high school diploma or equivalent to the completion of the twelfth (12th) grade?

How many years of increasingly responsible experience in office support activities involving modern office practices, procedures and equipment do you have?

Please describe your professional work experience using Enterprise Resource Planning (ERP) systems. data entry; data extraction/compilation; Government Jobs