Inventory and Accounting Bookkeeper

Job Title

Accounting Liaison

Job Description

Performs accounting duties using double entry accrual accounting methods. Assists in verifying and tracking daily activity submissions of accounting documents in order to ensure completeness of information and accuracy before approval within the Non Appropriated Fund Data Interface System (NAFDIS). Accounting Liaison is responsible for checking accounting strings and the accuracy of numbers posted by activities before approving and forwarding to the Shared Service Center (SSC). Verifies disbursement requests that are manually submitted by activities are correct and required back-up documentation is submitted on time. Researches and posts all needed corrections to activity financial statements by submitting General Ledger Accounting Forms (GLAFs) within system. Collects, tracks and files all activity hard copies of daily business paperwork. Research inquiries for both SSC, Accounting Office & activities. Submits inquiries to the SSC on behalf of activities as needed to reconcile or resolve issues and tracks inquiries received withfo organization box by responding on a timely basis to avoid elevation to next level. Submit proof of receipt, and other documents requeste.d by SSC in order to expedite vendor payments and ensure prompt payment act requirements are followed. Reconciles required balance sheet subsidiary records monthly to the general ledger control accounts. Conducts training with activity point of contacts as needed on selective subject matters. Posts GLAFs for ending resale inv??ntories collected from individual Point of Sale (POS) systems such as Aloha, Qubica and from the Non Appropriated Resale Inventory System (NAFRIS). Posts utility and other established accruals, outstanding orders, capital requirements, Lodging assessments, travel reimbursements, utility payments, and other monthly routine tran??actions deemed necessary to post to general ledger. Process Petty cash disbursements and replenishments. Collect debt payments and refunds. Update payment records and submit payment records to SSC. Collects, processes and assists with the submission of prepaids, property and transfer forms. Keeps supervisor informed of inappropriate transactions committed by activities, lateness in submission of daily paperwork, and missing paperwork by tracking within error log. Position is a position of trust.