Secretary-Part Time-Flexible Hours

This vacancy is for a GS-0318-7, Secretary located in the Department of Homeland Security, U.Coast Guard, SILC CEU OAKLAND-PL BUSINESS OPERATIONS SECTION in OAKLAND, California.

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You will serve as a Secretary and be responsible for providing a wide variety of administrative and clerical support to CEU Commander/Product Line Manager, other management personnel and in general support of unit operations. Coordinating office procedures for an organization with subordinate units with a mission that impacts a wide variety of field units and mission accomplishment.

Serving as focal point for office management services including mail, FEDEX, office supply, printer equipment, and Government vehicles. Managing inventory, ordering office supplies, toner, etc.

Administering, planning, and executing a records management program for unit correspondence, personnel and other internal office administrative data and records.

Providing customer service as first point of contact to public/visitors for unit; receiving visitors and telephone inquiries to the office. Assembling background material to be used during special events and activities of the command.

Typing/compiling variety of reports and correspondence. Reviewing outgoing correspondence to ensure compliance with command policies and procedures. Reading directive and instructional material pertaining to administrative practices and program procedures which may impact administrative action documents.

Mandatory training is required which must be successfully completed and other training may occur as necessary for success in the position.

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. Help

Personal information: such as age, gender, religious affiliation, etc.

S. Citizen.

Under provisions of the Civil Service Reform Act, first time supervisors and/or managers will be required to serve a one-year probationary period.

To ensure the accomplishment of our mission, DHS requires every employee to be reliable and trustworthy. This is not a Bargaining Unit position.

All Federal employees are required to have Federal salary payments made by direct deposit.

The Office of Personnel management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the HR Office.

After submitting your application, if an additional assessment is required, you will receive an email invitation. Coordinating and providing office management services, receiving and distributing mail and express shipments, and determining supply requirements.

Administering and maintaining an office records management program involving correspondence, personnel records, and other administrative data and records.

Receiving and assisting visitors and responding to telephone and other inquiries; Gathering, organizing, and assembling background materials, briefing information and other supporting documents for meetings, special events, and command activities or resolving routine logistical issues to ensure events are properly organized and conducted.

Reviewing outgoing correspondence and reports for completeness, accuracy, timeliness, and compliance with established organizational policies, procedures, and formatting requirements; volunteer experience): Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. See Required Documents section for detail.

College Transcript: If this position requires specific educational course work to qualify, or you are qualifying based in whole or part on education, you are required to provide all unofficial transcripts (undergraduate, graduate, etc.) If course content cannot be easily identified from the title of the course as listed on your transcript, you must submit an official course description from the college/university that reflects the content at the time the course was taken.

It is your responsibility to provide such evidence with your application. Due weight will be given to performance appraisals and incentive awards in merit promotion selection decisions in accordance with 5 CFR 335.103(b)(3).

The Fair Chance to Compete for Jobs Act prohibits the Department of Homeland Security and its Components from requesting an applicant's criminal history record before that individual receives a conditional offer of employment. Applicants who believe they have been subjected to a violation of the Fair Chance to Compete for Jobs Act, may submit a written complaint to nakeesha.If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment, and to sign and certify the accuracy of all information in your application, prior to entry on duty. False statements on any part of the application may result in withdrawal of offer of employment, dismissal after beginning work, fine, or imprisonment.

Applying to this announcement certifies that you give permission for DHS to share your application with others in DHS for similar positions.

The Department of Homeland Security encourages persons with disabilities to apply, to include persons with intellectual, severe physical or psychiatric disabilities, as defined by 5 CFR 213.3102(u), and or Disabled Veterans with a compensable service-connected disability of 30 percent or more as defined by 5 CFR 315.707. Veterans, Peace Corps, VISTA volunteers, and persons with disabilities possess a wealth of unique talents, experiences, and competencies that can be invaluable to the DHS mission. To determine your eligibility for non-competitive appointment and to understand the required documentation, click on the links above or contact the servicing Human Resources Office listed at the bottom of this announcement.

Military Spouse Remote Work: No

If you are unable to apply online, please contact nakeesha.Decisions on granting reasonable accommodation will be made on a case-by-case basis. More than 1 selection may be made from this announcement if additional identical vacancies in the same title, series, grade, and unit occur within 45 days from the date the certificate was issued.

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DHS offers competitive salaries and an attractive benefits package, including health, dental, vision, life, and long-term care insurance; retirement plan; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays.

Other benefits may include flexible work schedules; tuition reimbursement; DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to the DHS Careers website and select "Benefits." Disabled veteran leave will be available to any federal employee hired on or after November 5, 2016, who is a veteran with a service- connected disability rating of 30 percent or more.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.