Virtual EA

Exciting Remote Opportunity! We're Hiring an Executive Assistant!

Are you a highly proactive Executive Assistant who thrives on turning chaos into structure and leveraging modern AI tools? We are seeking an exceptional Executive Assistant based in LATAM or South Africa to serve as the operational right-hand partner to a veteran construction and development entrepreneur operating across Wisconsin, USA!

C1 ENGLISH LEVEL IS REQUIRED. The selected candidate will be speaking strictly in English during their whole shift.

Executive Assistant

Employment Type: Full-Time

Schedule: Monday-Friday, 7:00 AM - 4:00 PM Central Time (Flexibility Required)

Target Start Date: Within 30 Days

Our client is an established construction, site work, and development entrepreneur with over 45 years of industry experience. Generating $3M-$5M in annual revenue with a lean field team of 5-15 crew members, the business manages active construction and site work while developing new business opportunities and patented products. As the company's first dedicated remote Executive Assistant, you will help modernize workflows and transition traditional, pen-and-paper processes into scalable digital systems.

This is a high-impact Executive Assistant and Operations Support role. The founder regularly works 14-16-hour days during peak construction season and needs a central execution hub—someone who can take rough ideas, handwritten notes, or voice messages and transform them into organized digital workflows. You will leverage modern AI tools (particularly Claude) to conduct research, synthesize information, draft communications, build SOPs, and keep multi-faceted projects moving seamlessly.

Transition the owner from paper lists into structured digital workflows; maintain task lists, priorities, follow-up systems, and proactively manage risk.

Operational Coordination & Follow-Ups: Drive follow-ups with vendors, contractors, and partners; assist with project quotes; maintain visibility across moving field/office projects.

Research & AI-Powered Execution: Use AI tools (Claude) to research opportunities, synthesize complex information into actionable summaries, draft collateral, and optimize daily operations.

Personal & Life Administration: Coordinate personal appointments, bookings, reservations, family logistics, and administrative tasks to reduce the owner's mental load.

Document Standard Operating Procedures (SOPs), build repeatable process documentation, create dashboards, and identify practical operational efficiencies.

Experience: 3+ years as an Executive Assistant, Operations Coordinator, or high-level support role directly supporting founders, business owners, or C-suite executives.

Flawless written and spoken English with exceptional prioritization, time-management, critical thinking, and problem-solving abilities.

Strong proficiency with AI tools (specifically Claude) for research synthesis, drafting communications, problem-solving, and workflow development.

Highly proactive, self-directed, resourceful, organized, and patient in helping guide a traditional business owner into modern digital workflows.

Background in construction, development, real estate, field operations, or project-based businesses.

Experience building SOPs, process documentation, task tracking systems, or AI-supported automation workflows.

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