Front Desk Receptionist and Administration

The Front Desk Administrator provides high-level administrative and logistical support to ensure the smooth and efficient functioning of internal operations. Maintain front desk phone system to include answering incoming calls, responding to caller inquiries, directing calls as appropriate, and taking and giving accurate messages.

Contribute to the overall success of the Jewish Federation of St. Ensures safety and security of the building, staff, and visitors by following security entrance guidelines.

Assist with meeting set-up, clean-up and occasional food orders.

In partnership with Manager, Central Services & Technology be able to troubleshoot conference room AV issues that may arise.

Install, troubleshooting, and maintenance of equipment, such as printers, keyboards, mouse, phones, and other smart devices.

Maintain the iLobby Kiosk address book and monitor visitors coming into the building.

Provide Shared Services office supply orders through various vendors and keep Shared Services and Staff Lounge area stocked and organized.

Answer and receive all messages for VP of Finance & Administration.

Scan in and code invoices through Avid Bill for Facilities/IT and Visa for the VP of Finance & Administration and the Director of Shared Services.

Scan in and organize documents for the Finance Department

Monitor and update our vendor lists inside our Facilities software and assist with scheduling vendors onsite when needed.

Operations Support

Assist with data entry and report preparation in donor and program databases (e.g., Salesforce, Excel, etc.).

Contribute to cultivating a collaborative team culture, working with Finance & Administration team to support one another’s success.

Customer Service & Communication

Serve as a front-line contact for inquiries via phone, email, or in person.

Support community outreach events and donor initiatives with logistics and materials

Associate or bachelor’s degree preferred; 2+ years of administrative or office coordination experience.

Proficiency with Microsoft Office Suite and Google Workspace; familiarity with CRM/databases a plus.

Ability to manage time well, handle multiple tasks, and adapt to changing priorities.