FULL-TIME ADMINISTRATIVE PROFESSIONAL

Rimkus ( is a worldwide leader in Engineering and Technical Consulting. Rimkus experts specialize in building envelope, engineering, forensic consulting, dispute resolution, construction management services, and solutions built for the environment.
We offer our full-time employees a competitive salary, bonus opportunities, and a full benefits package that includes medical, dental, vision, life, disability, employer-matching 401(k), and opportunities for advancement!
Rimkus ( is a worldwide leader in Engineering and Technical Consulting. Rimkus experts specialize in building envelope, engineering, forensic consulting, dispute resolution, construction management services, and solutions built for the environment.
We offer our full-time employees a competitive salary, bonus opportunities, and a full benefits package that includes medical, dental, vision, life, disability, employer-matching 401(k), and opportunities for advancement!

Overview Supports the business group and/or specific operating department by performing clerical and administrative duties for office personnel. Maintains job files and business records, coordinates meetings and assists with special projects. Reviews other confidential client communications. Process and distribute incoming mail, greet visitors, answer phones, and route calls to office personnel. Provides specialized administrative support to the District Manager or department head. Works under general supervision in the performance of assigned tasks.
Essential Job Functions Matter Specific Administration Prepares general correspondence and emails.
Maintains matter-related and general office files per company directives (hard copies, electronic, archived, vendor files) and other files related to the company's business.
Depending on office size, may oversee evidence storage, evidence records, and process legal subpoenas.
General Office Administration Schedules and organizes activities such as meetings, and other activities for all members of the department or business group.
Answer phones and route calls to office personnel.
Work in conjunction with other administrative staff in the office.
May assist the District Manager and Business Development Manager with client collections.
Adheres to directives as outlined in the Administrative Systems and Procedures Manual.
Attends and participates in monthly region administrative conference calls.
Required Education and Certifications High school diploma with some college.
Minimum of 3 years' experience in an administrative capacity.
Experience in legal, construction, insurance industries a plus.
Must be able to handle sensitive and confidential information.
Must be able to understand departmental operations and procedures.
Must have working knowledge of a variety of computer software applications including word processing, spreadsheets, email, and presentation software (MSWord, Excel, Outlook, PowerPoint, and Teams), and other technical software and database (SharePoint, etc.) Must possess good business writing, editing, and proofreading skills; Must have the ability to read, analyze, and understand information and ideas presented in writing.
Must be able to respond written or verbally to job-specific and general inquiries from management, peers, subordinates, clients, and external vendors.
Physical Demands, Overtime, Language and Writing Skills, and Travel Requirements Physical Demands - Work is performed primarily in an office setting. Overtime - This position is salaried with a non-exempt FLSA status. Monday through Friday, with one hour for lunch. There will be periods where overtime will be required, which the employee will need to comply with in order to meet the demands of the position.
Language and Writing Skills - Must have ability to read, analyze, and understand information and ideas presented in writing. Able to respond written or verbally to job-specific and general inquiries from management, peers, subordinates, clients, and external vendors. Travel Requirements - Not expected for this position.
If you share our commitment to diversity and inclusivity and are excited about joining a welcoming and supportive team, we encourage you to apply for our open positions.
Rimkus is an EEO/Affirmative Action Employee and will make all employment-related decisions without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, disability, or protected veteran status.
THIS JOB DESCRIPTION IS SUBJECT TO CHANGE AND DOES NOT CONSTITUTE A CONTRACT FOR EMPLOYMENT OR A GUARANTEE OF CONTINUED EMPLOYMENT.
#Health Care Plan (Medical, Dental & Vision)
Retirement Plan (401k, IRA)
Life Insurance (Basic, Voluntary & AD&D)
Paid Time Off (Vacation, Sick & Public Holidays)
Short Term & Long Term Disability
Training & Development

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