Virtual EA

Salary: 90,000-95,000

Different perspectives make us better. We’re committed to creating an equal opportunity and fair treatment environment, where learning and growing together is just part of our every day. An environment where you can be your authentic self.

About Levy
The disruptor in defining the sports and entertainment hospitality experience, Levy is recognized as the market leader and most critically acclaimed hospitality company in its industry. Twice named one of the 10 most innovative companies in sports by Fast Company magazine and one of the top three Best Employers for Diversity in America by Forbes, Levy’s diverse portfolio includes award-winning restaurants; iconic sports and entertainment venues, zoos and cultural institutions, theaters, and convention centers; as well as the Super Bowl, Grammy Awards, US Open Tennis Tournament, Kentucky Derby, and NHL, MLB, NBA, NFL, and MLS All-Star Games.

Job Summary
We are seeking a highly organized, proactive Executive Assistant to provide best-in-class support to a senior executive and help drive efficiency and effectiveness in a fast-paced environment. This role serves as a trusted partner, managing priorities, anticipating needs, and ensuring day-to-day operations run seamlessly.

This position is based at Levy’s Corporate Headquarters in Chicago, IL.

Major Areas of Responsibility

Schedule Management

Day-to-day management of the calendars for the executives, including meeting scheduling and liaison with other administrative assistants

Liaising with clients at a high-level on behalf of the Executive

Ensures that meetings, presentations, and other duties are carried out seamlessly

Books business travel to ensure that specific travel requirements and low fares are accommodated

Manages travel schedule to proactively handle travel disruptions and any travel changes needed, this may include being available evenings and/or weekends

Office Management

Answers incoming calls using proper etiquette and thorough documentation and prompt distribution of messages

Provides professional clerical support including filing, copying, and scanning of documents

Processes invoices, expense reports and purchasing card statements on a timely basis

Manages supplies and ordering for new business meetings

Organizes appropriate location, set-up, and communication for meetings, including board meetings, meetings, off-site meetings, and client meetings.

Facilitate organizing notes, gifts, cards, and awards when needed

Overall Management

Promotes a cooperative work climate, maximizing productivity and morale.

Fosters strong relationships with operations by making accessibility and responsiveness a priority.

Job Requirements

Excellent and professional writing and verbal skills

Experience working at Executive Assistant level with senior management and senior level clients

Knowledge of MS office applications, including Word, experienced in Excel, and Outlook

Ability to manage complex and highly confidential information

Ability to work autonomously and across multiple tasks and reporting into different project teams

Ability to build a Power-Point presentation, with design and creativity skills

Must be adept at problem-solving

Must be able to prioritize and plan work activities as to use time efficiently

Must be organized, accurate, thorough, and able to monitor work for quality

High degree of personal organization and self-management

Benefits

Medical

Dental

Vision

Life Insurance/ AD

Disability Insurance

Retirement Plan

Flexible Time Off Plan

Paid Parental Leave

Holiday Time Off (varies by site/state)

Personal Leave

Associate Shopping Program

Health and Wellness Programs

Discount Marketplace

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here ( or copy/paste the link below for paid time off benefits information.

Levy is a member of Compass Group USA. Compass Group/Levy is an equal opportunity employer. At Compass/Levy, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.

We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. We encourage applicants with a criminal history (and driving history) to apply.

Certain positions may require Florida Level 2 background screening. Details:

Applications are accepted on an ongoing basis.

Levy maintains a drug-free workplace.

Req ID: 1525248

#J-18808-Ljbffr Compass Group, North America