Executive Assistant, Chicago, IL (On-site)

Administrative Assistant, Chicago, IL (Hybrid) Join a fast-paced global law firm, supporting Directors in a key role. The ideal candidate will engage with high-level external visitors and callers, as well as internal stakeholders across all levels, while fostering professional and collaborative relationships. This role requires exceptional organizational and project management abilities, a strong work ethic, and a deep understanding of legal business operations. Success in this position hinges on sound judgment, unwavering discretion, and a commitment to maintaining strict confidentiality. Effective communication at the executive level is essential, as is the ability to exercise professionalism, integrity, and a client-focused mindset in all interactions. The candidate must consistently safeguard sensitive information and uphold the highest standards of business conduct. Responsibilities Provide comprehensive administrative support, including strategic calendar management, meeting coordination and prioritization, travel arrangements, and internal event planning. Serve as a key liaison between departments and external partners, including executive leadership, Chief Officers, and members of the Executive and Management Committees. Manage special and ongoing projects independently and collaboratively; oversee all aspects of project coordination, including planning, creating materials, and distributing information. Handle sensitive and confidential information with discretion, guiding policies as needed. Draft and prepare a wide range of documents, including meeting notes, project summaries, and presentation materials. Process and manage expense reports, invoices, and check requests with accuracy and efficiency. Generate and format reports from internal systems to support business needs. Develop and distribute company-wide communications regarding holiday schedules, office closures, and general announcements. Consistently exercise sound judgment and discretion in handling matters of importance and confidentiality. Ideal Experience College degree preferred with a minimum of 5 years of experience as an administrative/executive assistant/coordinator or in a corporate setting. Advanced proficiency in MS Outlook, Word, Excel, and PowerPoint. Proficiency in using MS Visio and expense reporting software. Strong organizational skills and attention to detail. Excellent analytical, judgment, and problem-solving abilities. Superior interpersonal and communication skills. Ability to work cordially and effectively with others. Ability to maintain confidentiality and exercise discretion. Ability to work under pressure and manage multiple projects with competing deadlines. #J-18808-Ljbffr THE LARKO GROUP