Security (EA)

Executive Assistant job at Okta. We free everyone to safely use any technology, anywhere, on any device or app. Our flexible and neutral products, Okta Platform and Auth0 Platform, provide secure access, authentication, and automation, placing identity at the core of business security and growth. We’re building a world where Identity belongs to you.

Okta is hiring an Executive Assistant to provide a wide array of administrative, logistical, and project‑related support to the SVP and VP of Product Marketing. The environment is fast‑paced, and the right person has the ability to take initiative, is professional, quick, creative, and motivated. The ideal Executive Assistant is dedicated to the Executive and her/his success. The Executive Assistant is committed and has the ability to stay a step ahead of the Executive.

What You’ll Be Doing Calendar and Administrative Management Proactively manage complex executive calendars with scheduling across time zones and competing priorities.

Organize and manage travel logistics for high‑stakes international trips, handling complex itineraries with multiple legs.

Prepare high‑level meeting materials, presentations, and maintain the organizational activity calendar.

Meeting and Event Coordination Coordinate high‑stakes meetings, both internal and external customers, with a sense of urgency, ensuring all logistics are handled.

Handle logistics for large team events, off‑site meetings, and departmental All Hands, including assisting with slides and managing Q&A segments.

Partner with the executive to define the goals, agenda, and overall vision for off‑sites, managing the budget and confidential information.

Take meeting minutes for key discussions, ensuring action points are clearly documented and followed up.

Project and Communication Oversight Coordinate tasks and track progress across multiple medium to large projects, ensuring timelines are met and maintaining detailed documentation.

Act as the primary liaison between the executives, staff, and external clients, managing communications effectively.

Extensive experience with complex schedules and logistics across multiple time zones, utilizing web‑based scheduling and collaboration tools.

Must effectively work on multiple projects, lead priorities, and accurately set expectations.

Excellent verbal and written communication skills and a proven ability to interact in a professional and composed manner with all internal and external stakeholders (Customers, Board Members, etc.).

In addition, Okta offers equity (where applicable), bonus, and benefits, including health, dental and vision insurance, 401(k), flexible spending account, and paid leave (including PTO and parental leave) in accordance with our applicable plans and policies.

What you can look forward to as a Full‑Time Okta employee!

Developing Talent and Fostering Connection + Community at Okta

Each organization is unique in the degree of flexibility and mobility in which they work so that all employees are enabled to be their most creative and successful versions of themselves, regardless of where they live. Some roles may require travel to one of our office locations for in‑person onboarding.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, marital status, age, physical or mental disability, or status as a protected veteran. If reasonable accommodation is needed to complete any part of the job application, interview process, or onboarding please use this Form to request an accommodation. Okta is committed to complying with applicable data privacy and security laws and regulations.