EA Development

Executive Assistant to the CEOH2H Emergency Services / Hospital to Home LLCReports To: Chief Executive OfficerEmployment Type: Full-TimeSalary Range: $65,000-$90,000 annually, commensurate with experience and qualificationsPosition OverviewH2H Emergency Services is seeking a highly organized, motivated, resourceful, and trustworthy Executive Assistant to the CEO to work directly with the Chief Executive Officer.This is not a traditional administrative assistant position. The Executive Assistant will serve as an extension of the CEO and will be involved in executive-level projects, strategic initiatives, research, communications, social media production, scheduling, business development, and confidential company matters.H2H is a rapidly growing EMS and medical transportation organization specializing in interfacility transportation (IFT), EMS, critical care transportation, and non-emergency medical transportation.We are looking for someone who can be given a project or problem, take ownership of it, determine the next steps, and see it through to completion.Prioritize incoming requests and help ensure the CEO's time remains focused on the highest-value priorities.Prepare the CEO for meetings by gathering background information, documents, reports, and other relevant materials.Draft emails, correspondence, presentations, reports, and executive communications.Maintain organized records of important projects, meetings, contacts, and priorities.Assist with occasional personal scheduling and logistical matters when necessary.Special Projects & Strategic InitiativesA significant portion of this position will involve helping the CEO manage projects outside of traditional administrative responsibilities.Manage and track CEO-led projects from beginning to completion.Coordinate projects involving multiple departments and members of the leadership team.Assist with company growth initiatives, new locations, partnerships, acquisitions, and other strategic projects.Create project trackers and provide concise status updates.Help ensure important projects continue moving forward without requiring constant CEO involvement.Take ownership of special assignments as business needs and opportunities arise.Social Media, Marketing & CommunicationsThe Executive Assistant will take an active role in creating, producing, and managing H2H Emergency Services' social media presence.We are looking for someone who can identify stories and opportunities throughout the organization and turn them into professional, engaging content.Develop and maintain a consistent social media content calendar.Create, produce, and publish social media content across H2H's primary social media platforms.Actively identify content opportunities throughout H2H rather than waiting for content to be provided.Take and coordinate photographs and video at H2H locations, events, training programs, community activities, and other company functions.Create short-form videos, employee features, recruiting content, company updates, and other engaging material.Highlight H2H employees, promotions, accomplishments, training programs, new equipment, new locations, company milestones, and community involvement.Develop content showcasing H2H's EMS, IFT, critical care, and medical transportation capabilities.Help communicate company growth, healthcare partnerships, and major organizational accomplishments when appropriate.Develop recruiting-focused content designed to attract EMTs, paramedics, communications personnel, and other healthcare professionals.Assist with the CEO's professional social media presence, including leadership content, company updates, industry topics, and community involvement.Maintain an organized library of company photographs, videos, logos, and other digital assets.Track basic social media performance and identify content generating the strongest engagement.Coordinate with outside marketing, photography, video, or advertising resources when needed.Ensure social media activity complies with company policies, HIPAA, patient privacy requirements, and other applicable healthcare confidentiality standards.Obtain appropriate approvals and releases before publishing patient-related, employee-related, healthcare partner, or other sensitive content.We want someone who can identify a story, develop the idea, capture the content, write the message, and turn it into professional material that represents H2H well.Research & Executive BriefingsThe Executive Assistant should be comfortable independently researching a topic and turning a large amount of information into something the CEO can quickly understand and act upon.Prepare executive summaries and briefing materials.Identify key issues, opportunities, risks, and unanswered questions.Meetings & Follow-ThroughThe Executive Assistant will help ensure meetings result in action.Prepare meeting agendas and background materials.Take notes and document key decisions.Confidential & Sensitive InformationThis position will have access to highly confidential company and executive information, potentially including:Company financial informationStrategic plans and growth initiativesContracts and negotiationsPotential acquisitions and transactionsBusiness development opportunitiesEmployee and executive mattersCompensation informationLegal mattersHealthcare system relationshipsExecutive communicationsOther proprietary or sensitive business informationThe Executive Assistant must demonstrate exceptional judgment, discretion, professionalism, and confidentiality at all times.Travel & EventsCoordinate business travel, accommodations, meetings, and itineraries.Assist with conferences, company events, community activities, and executive meetings.Ensure the CEO has necessary information and materials before meetings and travel.Assist with planning and coordinating special company events.Travel to H2H locations or events periodically to support executive projects and gather social media content.Education & ExperienceBachelor's degree in Business Administration, Management, Finance, Healthcare Administration, Communications, Marketing, or a related field preferred.EMS, healthcare, hospital, medical transportation, or other medical industry experience strongly preferred.Previous experience as an Executive Assistant, Executive Coordinator, Project Manager, Business Analyst, Marketing Coordinator, or similar professional role preferred.Experience creating and managing professional social media content is strongly preferred.Experience with photography, video, short-form content, or basic digital design is preferred.Ability to understand financial information, operational reports, contracts, business proposals, and executive-level materials.Ability to take a loosely defined project, determine the necessary steps, and independently move it toward completion.Demonstrated ability to handle highly confidential and sensitive information.Strong proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.Familiarity with LinkedIn, Facebook, Instagram, short-form video, and social media management tools preferred.Familiarity with EMS, IFT, NEMT, healthcare operations, reimbursement, or healthcare contracting is a significant plus.This person should also be comfortable picking up a camera or phone, attending a company event or visiting an H2H location, identifying a good story, and turning it into professional social media content.One day may involve preparing for an executive meeting or working on a major strategic project. The next may involve researching a business opportunity, creating a presentation, producing social media content, coordinating an event, or solving an unexpected problem.What Success Looks LikeA successful Executive Assistant will:Keep strategic projects organized and moving forward.Help tell the story of H2H's employees, operations, growth, and impact.Become someone the CEO can trust with both significant projects and everyday responsibilities.CompensationSalary Range: $65,000-$90,000 annuallyFinal compensation will be based on experience, education, qualifications, healthcare/EMS background, and the candidate's ability to independently manage executive-level responsibilities.