Temp EA

The Executive Assistant position is a key member of the operations team whose primary role is to free up the President and the VP to function in their highest and most productive capacities. The Executive Assistant position will be key in that effort, and will be exposed to a range of administrative areas including human resources and accounting. Balancing and maintaining office relationships while resisting scope creep will be the greatest challenge. Shift

Full-time position, 40 hours/week

2+ years of demonstrated, successful experience working in an administrative assistant capacity

Excellent computer skills, including Microsoft Outlook, Word, Excel, and PowerPoint, along with other various online applications

NetSuite or ADP experience is a bonus

Excellent customer service, interpersonal, and oral and written communication skills

Excellent project management skills; Ability to work independently and with minimal supervision and direction

Administration

Manage interactions on behalf of the President and Vice President (answer phones, review emails, manage calendars, set meetings, open mail, gather materials in advance of meetings)

Organize Managers’ Meetings, including managing calendar notices, ensuring agenda is finalized and distributed, securing conference rooms, confirming AV/conference call is operational, ordering lunches, preparing research or materials for meetings, and taking and distributing minutes from the meetings

Make travel arrangements for the President and Vice President

Maintain travel and expense reports (RAMP)

Acting as liaison between management and other functional areas (such as IT) for project purposes

Cover for Reception if that person is out of the office, including assisting with job traveler review when able

Productivity, Expenses, Cash Flow, etc.

Filing sales and use taxes online

Opening New Clients, Job Block Removal (as backup for when Accounts Receivable and Accounts Payable are out)

Act as backup for Accounts Payable if both AR and AP are out

liaise with website management company to post/edit

Operations

Field inquiries/support requests

Order/maintain office and laboratory supplies

Pack and ship daily supply orders for clients

Maintain equipment maintenance schedules to ensure lab directors are performing this task

Assist with large projects, such as migration to a new payroll system (ADP)

Answering phones for reception (when receptionist is out of office or handling job travelers)

NetSuite maintenance (special pricing project)

Maintain calendar of key operational deadlines, contract renewals (and cancellation requirements); Electronic filing of scanned documents (executed contracts, etc.) in SharePoint; Based in Richmond, Virginia, SanAir’s specialties have grown to include analytical and advisory services to detect and identify asbestos, lead and metals, environmental microbiology, bacteria, Legionella, and other environmental hazards. Our specialty environmental division performs LEED testing, Biogas Matrix Analysis, VOC testing, Industrial Hygiene IAQ, and Odor Issue identification. SanAir’s clientele includes industrial hygienists, engineers, governments, and restoration and remediation contractors. Medical

Short- and Long-Term Disability

Medical and Dental Coverage for Child/Children/Spouse/Family