Part-Time HR Generalist - Immediate Need!

Got Light is an award-winning production company specializing in lighting, audio, video, staging, and drape. We provide a five-star approach to special events, corporate events, and weddings in the San Francisco Bay Area. With backgrounds in theater, film, arts, architecture, and entertainment, we use our experience and knowledge to produce top-tier designs for hundreds of events each year. Our client roster includes non-profit organizations, art institutions and a variety of tech companies, including Pinterest, Slack, Google, and many more.
The part-time HR Generalist provides essential administrative and operational support across core HR functions. Working 2 days a week, this role focuses on the execution of specific transactional tasks, routine record-keeping, and handling first-line employee inquiries during scheduled hours, while collaborating closely with the HR Director..
Recruiting, Onboarding & Offboarding

Update job descriptions, post/close positions within the ATS, and process approved hires/terminations in ADP and FileMaker during scheduled workdays.
Coordinate and facilitate the onboarding and orientation schedule for new hires.
Coordinate the administrative offboarding process for planned separations, ensuring documentation and system deactivations are scheduled in alignment with state-regulated final pay timelines. (Note: Urgent, same-day terminations/resignations falling outside scheduled hours will be handled by the HR Director).
HRIS, Payroll & Records

Partner with payroll by executing accurate data entry, tracking employee status changes, and providing updates prior to payroll processing deadlines.
Prepare routine HR reports and assist with internal compliance documentation as required.
Support the HR Director in the advance administrative planning, material preparation, and system testing for annual Open Enrollment.
Track and report on the completion of mandatory harassment prevention and compliance training programs.
Administer the company’s Workplace Violence Prevention Plan (WVPP) by coordinating annual employee training logistics, tracking completion, maintaining the mandatory Violent Incident Log, and ensuring policy accessibility.
Act as the administrative point of contact for workers' compensation claims; process, submit, and track claims with the insurance carrier, ensuring all internal incident documentation is filed accurately. (Note: Immediate, real-time injury response outside of scheduled hours will be managed by the HR Director; the Generalist will handle the subsequent administrative filing on their next scheduled day).
3+ years of progressive HR administration or HR Generalist experience. California HR & Compliance Knowledge:

Solid working knowledge of California labor laws and HR compliance, including I-9/E-Verify administration, CA final pay regulations, and Workers’ Compensation filing.
Hands-on proficiency with ADP Workforce Now (WFN) or similar major HRIS/payroll systems required.
Experience with Applicant Tracking Systems (ATS)
Strong proficiency in MS Office (Excel, Word) and Google Workspace.
Attention to Detail: High precision in data entry, record-keeping, and compliance documentation.
~ Comfort working independently during assigned hours while maintaining strong, proactive communication with the HR Director.

In-person, 2 days a week

We do not discriminate on the basis of race, sex, color, national origin, sexual orientation, religion, age, disability, marital status, protected medical condition or any other basis as defined by state, federal or local law. Got Light provides reasonable accommodations to individuals with disabilities in both the hiring process and during employment as required by applicable federal, state and local laws.