Temporary Inventory and administrative position

Parks & Recreation

Administrative Assistant III - Skilled Trades
The purpose of this position is to provide advanced administrative and clerical support to an assigned department, ensuring efficient office operations and high-quality customer service. The Administrative Assistant III performs a variety of specialized duties including project coordination, data management, and departmental reporting. The position may supervise other administrative staff, temporary employees, or interns and is expected to work independently while exercising sound judgment.

Coordinate, log, and distribute departmental projects for review using specialized software systems.

Draft and prepare letters, memoranda, applications, reports, and other correspondence; proofread and edit documents for accuracy.

Research and compile data from various sources (e.g., maps, GIS, property data, FEMA records, prior expenditures) to support departmental operations and reporting.

Prepare budget documents and requisitions; monitor office supply inventory and coordinate equipment repairs or replacements as needed.

Respond to customer, staff, and stakeholder inquiries in person, by phone, and by email in a professional and timely manner.

Generate weekly, monthly, and specialized reports on project and departmental status; Provide training, guidance, and work leadership to less experienced administrative staff.

Knowledge of administrative and office management procedures and departmental operations.

Skill in using Microsoft Office Suite (Word, Excel, PowerPoint) and specialized office data systems.

Ability to compile, organize, and analyze data to prepare clear, concise reports.

High school diploma or GED

2.3-5 years of progressively responsible secretarial, clerical, or administrative experience.

Associate’s degree in business/public administration, secretarial science, or related field. 5 or more years of administrative experience, including supervisory responsibilities.

Typical environmental conditions associated with job.

It is the policy of the City of Atlanta (“COA”) that qualified individuals with disabilities are not discriminated against because of their disabilities regarding job application procedures, hiring, and other terms and conditions of employment. It is further the policy of the COA to provide reasonable accommodations to qualified individuals with disabilities in all aspects of the employment process. The COA is prepared to modify or adjust the job application process or the job or work environment to make reasonable accommodations to the known physical or mental limitations of the applicant or employee to enable the applicant or employee to be considered for the position he or she desires, to perform the essential functions of the position in question, or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation will impose an undue hardship. The City of Atlanta is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, color, religion, age, disability, sex, sexual orientation, ender identity, marital status, veteran’s status or national origin, or any other basis prohibited by federal, state, or local law. We value and encourage diversity in our workforce.

#