Administrative Assistant

Operations Project CoordinatorJLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.Title: Project CoordinatorVertical: Multi-SiteAs a Project & Development Services (PDS) Operations Project Coordinator at JLL, you will play a crucial role in supporting a development and construction program as part of the Project Management Operations (PMO) team with administrative tasks. The PMO team is dedicated to enhancing operational efficiency, providing support to JLL and the client, and delivering superior results in a timely manner. Your strong organizational skills with attention to detail is essential to drive results and will be instrumental in supporting your team to deliver innovative, industry-changing projects.What This Job Involves:Empower project success through thoughtful digital platform managementWelcome and connect new team members and valued vendor partnersEnhance communication through meeting facilitation and documentationMonitor project health by tracking key performance indicators and illuminating potential challengesChampion technical solutions by managing support requests and ensuring seamless system accessCollaboration with various stakeholders, including clients, contractors, and vendors, to ensure effective communication and seamless execution of project activitiesYou will be an integral part of our team, collectively shaping a brighter way for our clients, ourselves, and our fellow employeesYou will be empowered to thrive, as we believe the most effective teams are built when everyone has the opportunity to contribute and succeedYou will have the chance to work in a culture of collaboration, both locally and across the globe, setting JLL apart as a leader in the industryWe embrace innovative ways of working and provide various opportunities for you to strengthen and advance your career, always prioritizing your growth and developmentAdditionally, we highly value your well-being and champion inclusivity and a sense of belonging, fostering a supportive and inspiring work environmentResponsibilities:Responsible for project setup and maintenance across various platforms including Smartsheet, PlanGrid, and TRIRIGAManage the addition of new team members and vendor contacts to various platforms such as Smartsheet, PlanGrid, TRIRIGA, and SharePointCoordinate and oversee ordering of site surveys and water tests for all projectsFacilitate onboarding and training for new team members on program platforms, processes, and toolsContribute to resource allocation by maintaining accurate resource availability data and reportsEffectively communicate program updates and process changes through email and Microsoft TeamsMaintain and promptly update the program's vendor contact listSubmit and track support tickets across various platforms, ensuring timely resolution of technical issues and system access requirements for the teamContribute to the development and maintenance of program documentation, including fillable PDFs, reports, and Smartsheet dashboardsCreate, maintain, and update Smartsheet reports for team members and leadershipSupport the tracking of program key performance indicators (KPIs), milestones, and deliverables, while proactively identifying and escalating potential issues or risks to leadershipOrganize meetings, prepare agendas, take notes, and follow-up on action itemsUpload final project photos to the client's designated database upon project completionAssist with managing a diverse portfolio of numerous projects across various stages and complexitiesProvide comprehensive support to the PMO team in addressing inquiries, requests, and special initiativesThis list provides an overview of key responsibilities; however, additional duties may be required as the position evolvesRequired Qualifications:Bachelor's degree from an accredited institution preferred2+ years of relevant experience in project or program management and data trackingAttention to detail and analytical mindset, with the ability to identify and resolve issues proactivelyComfortable with short deadlines and driving results in fast-paced environmentsStrong organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectivelyAdept at leveraging technology and enthusiastic about learning new systemsResults-driven problem solver, capable of identifying and delivering strategic solutions for clientsExcellent team player with strong collaborative skills and the ability to interact with executive level internal & external clientsProactive and professional communicator across multiple channels, including Microsoft Teams, email, phone, and in-personProficiency with Microsoft Office productsPreferred Qualifications:Experience working with cross-functional teams in a multinational environmentStrong problem-solving skills and the ability to think creatively to overcome challengesA positive attitude and a passion for continuous learning and professional growthExperience with Smartsheet, SharePoint, TRIRIGA and/or PlanGrid is a plusJoin our team at JLL and embark on an inspiring, innovative, and optimistic journey toward success! Apply now and be part of a bright future.Location: On-site – Atlanta, GAIf this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!Personalized benefits that support personal well-being and growth:JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:401(k) plan with matching company contributionsComprehensive Medical, Dental & Vision CarePaid parental leave at 100% of salaryPaid Time Off and Company HolidaysAccepting applications on an ongoing basis until candidate identified.