Administrative Support Professional

Administrative Assistant
The Administrative Assistant supports the Water for Good team through general administrative assistance, office management and reception, and other duties as assigned. The Administrative Assistant should remain flexible in assigned duties, as they may be asked to assist with tasks in multiple departments.
Responsibilities & Duties Overview:
Administrative Support

Support the Water for Good team in tasks related to office management. Duties may include:
Coordinate with Water for Good’s landlord to maintain the office, including maintaining office supplies, furniture, and equipment
Manage mail pickup, organization, and distribution
Coordinate logistics & hospitality of office meetings and events
Work cross-departmentally to support other teams with administrative tasks
May be asked to support and assist the Executive Assistant as needed
Support the planning of Board of Director meetings and other leadership meetings, as needed
Provide travel management support, as needed
Other administrative and office duties as assigned
Development Team Support

Support the Development team with clerical accounting tasks, such as:
Revenue reconciliation
Preparing payments
Check opening and deposits
Managing the office petty cash
Providing receipts to donors
Other related tasks
Support the Development team with gift entries to Salesforce as needed
Assists in donor communications through answering emails and phone calls, and preparing and mailing packages to donors
Other duties as assigned.

Work Experience & Qualifications:
Required Qualifications:

• Passion for Water for Good’s mission of transforming lives through sustainable access to safe water, and improved sanitation and hygiene in places that need it most.
• 2-3 years of administrative experience in an office environment or similar experience
• Able to learn new technology quickly
• Ability to maintain confidentiality of sensitive information
• Highly organized and attentive to detail
• Proficient with Microsoft
• Excellent written and verbal communication skills
• Legally eligible to work in the United States; no sponsorship will be provided

• 1 - 2 years of experience supporting Sr. Management teams or as an Executive Assistant
• 1 - 2 years of experience working with project management & messaging tools such as Asana & Microsoft Teams
• Bachelor’s degree or 3-5 years of equivalent experience

Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift up to 25 pounds at times
Travel Required: Less than 10%