Reception & Administrative Professional

An administrative assistant is the supportive force behind both, and we are currently seeking someone exceptional to take the helm. He/she will have previous experience working in an office environment, performing administrative tasks and providing support to coworkers. Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests

Ensure optimal operation of office equipment, supplies, and inventories with preventive maintenance

Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, office layout, etc.

Provide front desk coverage, including managing a busy, multi-line phone system, greeting guests who enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment

Provide direct administrative support to senior leaders, including email correspondence, and generation and distribution of memos, letters, spreadsheets, forms, and faxes

Plan, organize, and schedule company meetings occurring in the office, offsite, and via video conference

Coordinate domestic and international travel arrangements for all levels of employees

Maintain filing system, contact database, employee list, and inventories

Oversee and order office supplies and food deliveries for group meetings

High school diploma or equivalent

Proven administrative experience

Proficient in Microsoft Office, with aptitude to learn new software and systems

Previous success in office management

Comfortable handling confidential information

High school diploma or equivalent

Proven administrative experience

Proficient in Microsoft Office, with aptitude to learn new software and systems

Previous success in office management

Comfortable handling confidential information

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