Administrative Position - Scanning
Pape-Dawson Engineers, Inc.
- # Administrative AssistantApplylocations: Miramar Beach, FLtime type: Full timeposted on: Posted Todayjob requisition id: JR101225**Job Description:****Overview:**This position provides comprehensive administrative support to senior leaders and project teams, ensuring the smooth and efficient execution of daily office operations and deliverables.**Responsibilities:*** Manage calendars, schedules, meetings, trainings, and travel arrangements as needed.* Greet all visitors, clients, vendors, and team members in a professional, courteous, and respectful manner.* Support with project set up as needed.* May support the Proposal process as needed. Prepare meeting agendas, arrange catering, and coordinate logistics for client and internal meetings, as well as special celebrations.* Create, edit, and produce detailed documents, including letters, proposals, reports, spreadsheets, and memorandums, using the Microsoft Office Suite.* Support multiple managers and executives by managing documentation and ensuring the timely delivery of materials.* Organize, retrieve, and maintain corporate documents, records, and reports through effective filing and scanning practices.* Handle and process sensitive and confidential information with discretion and professionalism.* Perform other duties and responsibilities as assigned.**Qualifications:*** Minimum of 5 years of experience in a similar administrative support role.* Proven experience handling highly sensitive and confidential information.* Exceptional communication skills, both verbal and written.* Strong interpersonal skills with the ability to interact effectively across all levels of the organization.* Proficiency in Microsoft Office Suite and document review software, such as Bluebeam or Adobe Acrobat.* Ability to meet deadlines and adapt to shifting priorities with professionalism and efficiency.* High attention to detail and accuracy in work output.* Demonstrated ability to work independently, take initiative, and self-manage tasks.* Reliable, dependable, and available to work Monday through Friday, 8:00 AM to 5:00 PM, with occasional overtime as needed.**Preferred Qualifications:*** Bachelor’s degree.* Industry experience in a professional services environment.#LI-SE1**EEO Statement:**All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
- J-18808-Ljbffr
Vacancy posted 23 hours ago
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