Work from home administrative position

Administrative Assistant

Apex Fintech Solutions (Apex) powers innovation and the future of digital wealth management by building tech-forward solutions that help simplify, automate, and facilitate access to financial markets for all. Our robust suite of fintech software enables us to support clients such as Stash, Betterment, SoFi, Webull, and eToro, amongst many others; collectively, Apex powers access to the stock market for over 22+ million end customers.

You're part of a global team with a clear vision: to be the trusted technology that powers the digital economy. Together, we're shaping the future of financial innovation. The World's Top 250 Fintech Companies

Coordinate internal and external meetings seamlessly across multiple time zones and various office locations.

On-Site & Remote Setup: Organize full room bookings, video conferencing setups, and catering coordination for efficient meeting execution.

Formulate and distribute agendas, take meticulous meeting minutes, and rigorously track action items and meeting materials across different organizational teams.

Travel, Expenses, & Operations

Travel Coordination: Plan, book, and manage comprehensive domestic and international travel itineraries, including flights, accommodations, and ground transportation.

Expense Management: Prepare, submit, and reconcile monthly expense reports for supported leaders and assigned corporate cards accurately and timely.

Brand Representation: Act as an elite ambassador of Apex, providing a highly polished, professional experience when communicating with external clients, prospects, and stakeholders.

Team Collaboration & Office Culture

Cultural Event Support: Assist in the planning, logistics, and execution of office-wide cultural events, including Town Halls, happy hours, and larger company celebrations.

Admin Team Alignment: Participate in weekly syncs with the broader administrative team and the Senior EA to align on upcoming events, day-to-day operations, and strategic scheduling needs.

Experience: 5+ years of experience in an administrative support or assistant role, preferably within tech, fintech, or fast-paced financial services environments.

Multi-Executive Support: Proven ability to support multiple leaders simultaneously and manage competing priorities effectively.

Operational Execution: Outstanding proficiency with corporate calendar management tools (Google Workspace or Microsoft Outlook), video platforms (Zoom, Teams), and modern expense management platforms.

Exceptional written and verbal communication skills, strong emotional intelligence, and absolute discretion with confidential data standards

We offer a robust package of employee perks and benefits, including healthcare benefits (medical, dental and vision, EAP), competitive PTO, 401k match, parental leave, and HSA contribution match. We also provide our employees with a paid subscription to the Calm app and offer generous external learning and tuition reimbursement benefits. At AFS, we offer a hybrid work schedule for most roles that allows employees to have the flexibility of working from home and one of our primary offices.

Exact compensation offered may vary depending on job-related knowledge, skills, experience, and office location.

Apex Fintech Solutions is an equal opportunity employer that does not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, veteran status, marital status, or any other protected characteristic. Disability Statement

Apex Fintech Solutions is committed to creating an inclusive and accessible workplace for all candidates, including those with disabilities. We are dedicated to ensuring equal employment opportunities and providing reasonable accommodations to qualified individuals with disabilities. If you require reasonable accommodations to participate in the application or interview process, please submit your request via the Candidate Accommodation Requests Form.