Temporary Administrative/Front Desk Position

Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. We are an equal opportunity employer, and we are committed to building a diverse team that feels they are valued in the workplace. You can help make our company even better. We strongly believe diversity makes for more successful teams.

We are the leaders in digital manufacturing. We hire doers, makers, and creative thinkers who tackle our roles with an entrepreneurial spirit. Join our team as a Administrative Assistant!
The Administrative Assistant's primary responsibility is to perform administrative functions of the respective office location and oversee facility events. Duties include being the primary point of contact for internal and external resources, in support of office setup, field walks, third party vendor quality assurance and associate reporting. The role will be site based and will collaborate frequently with peers at other sites in order to provide consistent level of service.

CUSTOMER EXPERIENCE/TOURS

Liaison for customer visits including proactively scheduling and following up on customer meetings, tours and audits in multiple locations
Point person for salesforce tour/audit requests in multiple locations
Approve/Deny requests based on site availability and company guidelines
Provide support for any necessary details-conference rooms, parts case and/or lunch request

ADMINISTRATIVE SUPPORT

Continual attention to detail while preparing correspondences, spreadsheets and presentations utilizing MS Word, MS Excel, MS PowerPoint, MS Outlook and Visio
Help communicate information to the facility including updating wall boards ensuring metrics are current

OFFICE SERVICE SUPPORT

Manage mail collection, delivery and distribution in the respective building
Respond to miscellaneous questions/requests from employees and guests including assisting with general facilities, HR and IT tasks (Collaborate & redirect to Support teams as needed)
Site primary Point of Contact for facility and department vendors such as security, food service/vending, cleaning/janitorial, confidential shred, copiers, records retention, and others as required to ensure excellent performance and execution of work with minimal disruption

FRONT DESK/VISITOR

Acts as the main ITAR coordinator and maintains the facilities compliance; Work with the Facility Planner regarding new hire onboarding and Move/Add/Change request coordination/planning
Work with HR and Facilities Planner for new hire onboarding process
Exceptional organizational skills and planning abilities with attention to detail

• Working in a team environment communicating openly risks and or situational changes
• Strong proficiency with MS Office Suite (Outlook, PowerPoint, Word, Excel)
• Awareness and adherence to company policies around travel and entertainment
• Flexible work schedule
• Ability to handle confidential and non-routine information

Bonus to Have
~ Salesforce.Actual pay offered will vary depending on multiple factors which may include, without limitation, job function, work experience, specialized skills, training, education, and certifications.

Proto Labs maintains ITAR-compliant operations in all of our United States based facilities. Citizens, lawful permanent residents (green card holders) or foreign nationals granted refugee or asylee status. Individuals with temporary visas (e.g. use a computer keyboard, monitor and mouse, telephone and printer; Occasionally works near moving mechanical parts and in high, precarious places and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock and vibration. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. If you would like more information about how your data is processed, please contact us.